GOVERNMENT OF PUNJAB

DEPARTMENT OF FINANCE

THE PUNJAB CIVIL SERVICES RULES

 

Volume I

 

Rules relating to Pay and Allowances, Leave, Passage and other General Conditions of Services

 

PART I – MAIN RULES

(Revised Edition)

 

(Corrected up to 31-3-84)

1984

 

PREFACE TO THE FIRST EDITION

The Punjab Civil Services Rules, issued in exercise of the powers conferred by the proviso to article 309 of the Constitution of India, are contained in three volumes:

 

(1)               Volume I contains rules relating to pay and allowances, leave, passages and other general conditions of service.

(2)               Volume II contains rules relating to pensions and provident fund.

(3)               Volume III contains rules relating to travelling allowances. 

Volume I has been further divided into two parts-Part I, covering the main rules, and Part II, the appendices and forms.

2.                  These rules will apply in respect of Government employees belonging to the categories mentioned at rule 1.2, from the date of issue of this publication.

3.                  In so far as the Government employees, whose conditions of service are regulated by the rules issued by the late Secretary of State under Government of India Act, 1935 are concerned, the Fundamental Rules, as amended by the President of India, from time to time, will continue to apply.  These rules are contained in the Punjab Government Compilation of the Fundamental Rules and the Subsidiary Rules.  These rules also do not apply to members of the I.A.S. and I.P.S. serving under the Punjab Government. They will be governed by the rules issued by the President of India in this behalf.

4.                  The rules in this Volume are based mainly on the existing rules and orders contained in Civil Services Rules (Punjab), Volume I, Part I-Main Rules (First Edition) –1941, modified in the background of the changes resulting from the partition of the Punjab and Constitutional requirements. To avoid over-lapping, Chapters XV and XVI of the Edition referred to above, containing the “Assent” and “Delegation Orders” issued under the various rules, have been brought together in Chapter XV.  The Punishment and Appeal Rules, previously contained in Section III of Chapter XIV, are not in the form of an appendix in Part II to this volume.

5.                  Correction slips and amendments issued to the various rules upto 31st March 1953 have been included.  Amendments notified subsequently may be taken as modifying the corresponding rules in this Volume.  They will be re-issued in due course, as correction slips to this Volume.

6.                  The opportunity has also been taken to include important orders relating to interpretation of rules, in the form of “Notes’ or “Illustrations” below the relevant rule.

7.                  The forms, which have been adopted in the rules in this volume, have been given a separate new “Pb.C.S.R.” (abbreviation for Punjab Civil Services Rules) Series.  These will be found in Part II of this Volume.

8.                  All Government employees who notice any errors or omissions in these rules, are requested to bring them to the notice of their Heads of Departments, who will please submit their proposal to the Finance Department, through the Administrative Department concerned.

E.N. MANGAT RAI,

Secretary to Government, Punjab,

Finance Department

 

PREFACE TO THE FIRST EDITION (REPRINT)

This edition bring the compilation up-to-date.  It incorporates all the correction slips No.1 to 144 issued to the First Edition and is printed to meet further demand for copies of these Rules.

2.                  An attempt has been made to indicate briefly in foot notes the date of effect of changes in the rules.

3.                  It is requested that any errors or omissions found in this Volume may kindly be brought to the notice of Heads of Departments, who will please submit their proposals to the Finance Department through their Administrative Department concerned.

J.S.BASUR,

Secretary to Government, Punjab

Finance Department.

 

PREFACE TO THE FIRST EDITION (SECOND REPRINT)

 

            Article 309 of the Constitution of India provides that subject to the provisions of the Constitution, Acts of appropriate Legislature may regulate the recruitment, and conditions of service of persons appointed to public services and posts in connection with the affairs of the State and, until a provision in that behalf is made by or under an “Act” of the appropriate Legislature, such rules may be framed by the Governor of the State.  The desirability of framing the “Act” was examined, in consultation with the Government of India.  They stated that since the promulgation of the Constitution, various sets of rules have been or are being framed and revised under the provisio to Article 309 and brought into conformith with the Constitution and altered conditions; and as the said proviso empowers the President and the Governor to make rules in the case of services and posts in connection with the affairs of the Union and of the State respectively, it was not considered necessary to enact the Act, referred to above.

2.                  In exercise of the powers conferred by the proviso to Article 309 of the Constitution of India, the Governor of the Punjab issued the rules as contained in the First Edition and reprint thereof.  Since the issue of the First Edition (reprint)m there have been several changes in the Leave Rules any Pay Fixation Rules, and enhanced powers have been delegated to the various authorities during 1962.  The present edition incorporates correction slips Nos.1 to 222, amendments Nos. 1 to 30 of 1962 and 1 to 26 of 1963 to the First Edition (reprint), and thus brings the compilation up-to-date.

3.                  From Ist November 1956, the erstwhile State of Pepsu and Punjab have been integrated into the new State called Punjab.  Under proviso to Section 115 (7) of the States Re-organisation Act, 1956, no rule can be amended or made, which would adversely affect the conditions of service of the employees of the erstwhile States of Punjab and Pepsu, except with the specific approval of the Government of India.  Accordingly, in regard to the rules regarding “Fixation of Pay” and “Leave”, as contained in Punjab C.S.R. Volume I, the employees of erstwhile Pepsu were given the option either to continue to be governed by the corresponding rules in the Pepsu Service Regulation Volume I, or to come on to the corresponding rules in Punjab Civil Services Rules, Volume 1, vide Punjab Government letters Nos. 4080-FRII-58/9205, dated 10th June, 1958 and 126-FRII-59/1106, dated the 6th February, 1959.  Those who opted for the “Pay Fixation” and “Leave” Rules contained in Pepsu Service Regulations Volume I continued to be governed by those rules, while those who did not exercise their option for those rules are governed by the corresponding rules in Punjab Civil Services Rules, Volume 1.  Other rules in the Punjab Civil Services Rules Volume I, are applicable equally to all.

4.                  In respect of Government employees, whose conditions of service were regulated by the rules issued by the late Secretary of State under Section 247(1), 250(1) and (2) of the Government of India Act, 1935, the Fundamental Rules, as amended by the President of India from time to time, will continue to apply as already stated in para 3 of the preface to the First-Edition.  These rules are contained in the Punjab Government Compilation of the Fundamental Rules and the “Subsidiary Rules”, as mentioned in paragraph 5 below.  The members of the I.A.S. and I.P.S. serving under the Punjab Government are governed by the rules issued by the President of India under the All-India Services Act, 1951, and in respect of matters not covered thereby the rules deemed to have been issued under the said Act, viz., Fundamental Rules, and the “Subsidiary Rules”.

5.                  Prior to 1st April, 1941 the Punjab Government had published their “Subsidiary Rules” under the Fundamental Rules in a separate volume.  From 1st April, 1941, however, the Punjab Government issued their own rules known as Civil Services Rules (Punjab) Volume I, under provisio to Section 241 (2) (b) of the Government of India Act, 1935, and incorporated therein the Subsidiary Rules also.  Since then, Subsidiary Rules are not being maintained separately.  These Subsidiary Rules, so far as the Traveling Allowance Rules are concerned, are contained in Punjab Civil Services Rules, Volume III.  Other Subsidiary Rules issued by the Punjab Government are contained in the following rules in Punjab Civil Services Rules, Volume I :-

Schedule to Chapter II.

Rules 3.1 to 3.5

Note below rule 4.17.

Rules 5.1 to 5.9, 5.13 to 5.52, 5.55 to 5.60.

Rules 7.5, 7.6

Rules 8.4 to 8.12, 8.15 to 8.20, 8.34 to 8.40, 8.44 to 8.46, 8.50, 8.51, 8.86, 8.87, 8.94, 8.95 and Annexure 1 to Section I of Chapter VIII.

Rules 9.2 to 9.14, 9.16, 9.17,

Rule 12.1

Appendix 9.

6.                  Officers who notice any real error or omission in this edition are requested to bring them to the notice of the Heads of their Departments, who will forward suitable proposals to the Finance Department through the Administrative Department concerned.

SAPURAN SINGH,

Secretary to Government, Punjab,

Finance Department

 

PREFACE

This is an up-to date compilation of the Punjab C.S.R. Volume I.  All the corrections and amendments made to the various rules up to 1st August 1976 have been incorporated in it and the old leave rules which have become obsolete have been omitted. The policy instructions issued during the last fifteen years regarding the terms of deputation on foreign service etc. have been codified and included in Chapter X. Changes, where required, due to Re-organisation of Punjab, upon the re-designation of post, revision of the pay scales and replacement of old major Heads of Accounts with the adoption of new budgetary procedure have been suitably incorporated. 

2.                  Suggestions for making this edition more useful, for correction of errors and supplying of omissions, if any, may be sent to the Finance Department.

 

S.P. BAGLA,

Commissioner for Finance &

Secretary to Government, Punjab,

Finance Department.

PREFACE

This edition of the Punjab Civil Services Rules, Volume I, Part I incorporates all amendments made up to the 31st March, 1984.

2.         Suggestions for making corrections and improvements may kindly be forwarded to the Department of Finance.

DATED CHANDIGARH

THE 15TH MAY, 1984

                              G. BALA KRISHNAN,

SECRETARY TO THE GOVERNMENT OF

PUNJAB, DEPARTMENT OF FINANCE.

 

CONTENTS

Subject

Rules

CHAPTER – I

Extent of Application

1.1

CHAPTER – II

Definitions

2.1

CHAPTER – III

General conditions of Service –Conditions regarding health and age

 

(i)         Medical certificate of Fitness on First Entry into Government service

3.1

(ii)        Age of entry into Government Service

3.6

(iii)       Vaccination and re-vaccination

3.9

Whole time of a Government employee at the disposal of Government

3.10

Substantive appointment and lien

3.11

Subscription of Provident Funds

3.18

Date of reckoning pay and allowances

3.19

Charge of Office

3.22

Continuous absence from duty

3.25

Retirement

3.26

CHAPTER – IV Pay

 

General

4.1

Fixation of initial pay

4.4

Increments

4.7

Transfer from a higher to lower grade or from a higher stage to a lower stage

4.11

Pay of officiating Government Employees

4.13

Personal Pay

4.18

Pay of temporary posts

4.20

Combination of appointments

4.22

CHAPTER V

Additions to pay

 

I – Compensatory Allowances

 

General

5.1

Compensatory allowances, other than a house rent allowance or motor-car or motor-cycle allowance

5.3

Motor-car or motor-cycle allowance

5.4

House-rent allowance

5.5

Conveyance allowance

5.6

Other compensatory allowance

5.8

Compensatory allowance during joining time

5.9

II – Rent of Government residences

 

General

5.13

Capital cost of buildings and assessment of rents

 

(i)    Capital cost of a Residence

5.15

(ii)    Standard rent

5.23

Conditions of tenancy and rent payable by Government employees

5.29

Rent-free accommodation and waiving or reducing the amount of rent

5.35

Rent for Special Services

5.44

Classification of residences

5.45

General rules and instruction regarding allotment of residence

5.46

III – Compensations

5.53

IV – Honoraria and Fees

 

Honoraria

5.55

Fees

5.57

CHAPTER - VI

Deputation out of India

6.1

CHAPTER – VII

Dismissal, removal and Suspension

 

Cessation of pay and allowances on removal or dismissal

7.1

Allowances during period of suspension

7.2

Allowance on reinstatement

7.3, 7.3-A and 7.3-B.

Leave to a Government employee under Suspension

7.4

Forfeiture of service on resignation

7.5

CHAPTER - VIII

Leave

 

Section I – General conditions and extent of application

 

I  -  Service counting for leave

8.1

II -  Application for and grant of leave

 

(1)    General

8.3

(2)    Application for leave -

 

        (a)    To whom to be submitted

8.4

(b)    Procedure in case of leave on medical certificate

 

Instructions for Medical Officers

8.6

Medical Certificate for gazetted Government employees

8.8

Medical certificate for no-gazetted Government employees

8.13

(3)    Grant of leave

 

(a)    General

8.15

(b)    Leave beyond the date of retirement

8.21

(4)    Authorities competent to grant leave

8.23

III – Commencement and expiry of leave and combination of holidays with leave

 

(1)    Commencement and expiry of leave

8.25

(2)    Combination of holidays with leave

8.26

IV – Departure of leave

8.34

V – Acceptance of employment during leave

8.41

VI – Recall from leave

8.42

VII – Return from leave

 

(1)    Before expiry of leave

8.43

(2)    Return from leave on medical certificate

8.44

(3)    Report of return from leave

8.45

VIII – Overstayal of leave

8.47

IX – Leave salary

 

(1)    General

8.48

(2)    Payment of leave salary

8.49

X -   Leave Accounts

8.50

XI – Extent and application

 

(1)    Difference sets of Leave Rules and the categories of Government employees subject thereto.

8.52

(2)    Periods of off-duty which are not treated as Regular Leave

 

(a)    Vacation

8.59

(b)    Causal and quarantine leave

8.60

Section-III  Revised Leave Rules applicable to Government employees belonging to category (2) mentioned in rule 8.52

 

Definitions

8.113

General Rules and Conditions

8.114

Part-A – Leave to Government employees in Permanent employ

 

General Provisions -

 

(i)    Earned Leave

8.116

(ii)   Half Pay Leave, Commuted leave and leave not due

8.119

(iii)   Extraordinary Leave

8.121

Leave Salary

8.122

Additional kind of leave in special circumstances

 

(i)    Special Disability Leave

8.124

(ii)   Study Leave

8.126

(iii)   Maternity Leave and Hospital Leave

8.127

Leave to Government employees on Deputation out of India

8.130

Part-B   Leave to probationers and apprentices

 

Leave to Probationers

8.131

Leave to Apprentices

8.132

Part-C Leave earned by temporary and officiating service, service which is not continuous and part-time service or service remunerated wholly or Partially by the payment of honoraria or daily wages

 

Leave to Government employees not in Permanent employ

 

(i)         Earned leave, half pay leave, commuted leave and leave not due

8.133

(ii)       Extraordinary leave

8.137

(iii)      Maternity Leave

8.137-A

(iv)      Special Disability Leave

8.137-C

(v)       Hospital leave

8.138

(vi)      Terminal leave

8.138-A

(vii)     Leave beyond the date of retirement

8.139

(viii)    Leave salary

8.140

Leave admissible to part-time Government employees and Government employees whose service is not continuous

 

Law Officer

 

(i)         Assistant Legal Remembrances

8.141

(ii)        District Attorney and Government Pleaders

8.142

(iii)       Editor and Reports of the Indian Law Reports

8.143

Departmental Sub-Registrar

8.144

Leave admissible to Government employees remunerated wholly or Partially by the payment of honoraria or daily wages

8.145

Leave rules applicable the permanent salaried industrial employees in the Punjab Government Presses, class III and class IV

8.148

Leave rules applicable to officiating/ temporary industrial Employees of Punjab Government Press, class III and class IV

8.149

CHAPTER –IX

Joining time

 

Conditions under which admissible

9.1

Calculation of joining time

9.5

Pay during joining time

9.15

Overstayal and extension of Joining time

9.18

Joining time to persons not in Government service on joining the Government service and on reversion from it.

9.20

CHAPTER –X

Foreign Service

 

General conditions

10.2

Pay and joining time

10.4

Contribution for leave salary, pension, etc.

10.8

Leave while on Foreign Service

10.13

Reversion on Foreign Service

10.18

Additions to regular Establishment

10.20

Grant conditions of deputation and deputation allowance

10.21

Pay on deputation to Universities, Corporations, Local Bodies and other Corporate Bodies

10.22

CHAPTER-XI

Service under Local Funds

 

11.1

CHAPTER-XII

Record of Service

 

Service Rolls/ Service Books of Government employees

12.1-12.5

CHAPTER-XIII

Passages

 

13.1

CHAPTER - XIV

Classification of Services (including method of recruitment and appointment thereto and number and character of posts), Conduct and Discipline

 

Section I - Classification of Services

 

(a)        General

14.1

(b)        Provincial Services I and II, and Specialist-Services

14.5

(c)        Other Services

14.7

Section II :-   Conduct and Discipline

14.8

Section III :-   Punishment and Appeals

14.9

CHAPTER- XV

Authorities which exercise the powers of competent authority under the various rules

15.1

 

THE PUNJAB CIVIL SERVICES RULES

VOLUME I

PART I

CHAPTER I. – Extent of Application

1.1       These rules, which have been issued by the Governor of Punjab, under proviso to Article 309 of the Constitution of India (see Appendix 1), may be called the Punjab Civil Services Rules.  They shall come into force from the 1st April, 1953.

1.2       (1)        Except as otherwise provided in rule 1.4 infra or in any other rule or rules these rules shall apply to all Government employees belonging to the categories mentioned below, who are under the administrative control of Punjab Government and whose pay is debitable to the consolidated Fund of the State of Punjab:

(1)               Member of State Services, Class I and II;

(2)               Member of State Services, Class III;

(3)               Member of Provincial Services, Class IV,

(4)               Holders of Special Posts; and

(5)               Any other Government employee or class of Government employees to whom the competent authority may, by general or special order, make them applicable.

Note 1. -          Unless stated to the contrary in any rule or rules or the contrary in any rule or rules or the contrary is apparent from the context, the term “Government employee” includes also a temporary or an officiating Government employee.

Note 2. -          The Speaker of the Legislative Assembly has agreed under Article 187 (3) of the Constitution that until a law is made by the Legislature of the State under Article 187 (3) of the Constitution or rules are framed by the Governor in consultation with the Speaker of the Legislative Assembly under clause (3) of Article 187 of Constitution of India, these rules and amendments thereto, if any (after prior consent of the Speaker), shall apply to the Secretariat staff of the Punjab Legislative Assembly.

Note 3. -          The Chief Justice of the Punjab High Court has agreed to the application of these rules as amended from time to time in case of officers and employees of the Punjab High Court.

Note 4. -          The Chairman, Punjab Public Service Commission has agreed to the application of these rules as amended from time to time, in the case of officers and employees of the Punjab Public Service Commission.

(2)        Government employees to whom these rules apply shall continue to be governed by these rules while on temporary transfer to another state Government or Central Government or while on foreign service within India, unless it be otherwise provided in these rules.  In the case of Government employees on foreign service outside India (including service with United Nations Agencies within or outside India) or on temporary transfer to the Armed forces of the Union, these rules shall apply only to the extent provided in the terms and conditions of foreign service or temporary transfer, as the case may be.

 

1.3       When in the opinion of the competent authority, special provisions inconsistent with these rules are required with reference to any particular post or any conditions of service, that authority may, not withstanding anything otherwise contained in these rules, and subject to the provisions of clause (2) of Article 310 of the Constitution of India (see Appendix 1), provide agreement with the person appointed to such post for any matters in respect of which in the opinion of that authority special provisions are required to be made : Provided that in every agreement so made it shall be provided that in respect of any matter for which no provision has been made in the agreement, provisions of these rules shall apply.

1.4       These rules shall not apply to –

(i)                  any Government employee between whom and the Government, a specific contract or agreement subsists in respect of any matter dealt with herein to the extent upto which specific provision is made in the contract or agreement (see rule 1.3 above);

(ii)                any person for whose appointment and conditions of service special provision is made by or under any law for the time being in force; and

(iii)               any Government employee or class of Government employees to whom the competent authority may, be general or special order, direct that they shall not apply in whole or in part.  One of such classes of Government employees  is that employed only occasionally or which is subject to discharge at one month’s notice or less.  A list of such Government employees is given in Appendix 2.

Note:   Different types of Model forms of agreement for use in the case of Government employees engaged on contract are given in Form Pb.C.S.R. No.1.

1.5       If any doubt arises as to whether these rules apply to any person or not, the decision shall lie with the competent authority.

1.6       Nothing in these rules shall operate to deprive any person of any right or, privilege to which he is entitled by or under any law or by the terms of his agreement.

1.7       Unless otherwise provided in any rules or rules, a Government employee’s claim to pay and allowances shall be regulated by the rules in force at the time in respect of which the pay and allowances are earned, to traveling allowance by the rules in force at the time the journeys in respect of which they are made are undertaken, to leave by the rules applicable to him at the time the leave is applied for and granted; and to pension by the rules in force applicable to him at the time when the Government employee retires or is discharged from the service of Government.   See also rule 1.1 (b) of Volume 11 of these rules.

1.8       The power of interpreting, changing and relaxing these rules is vested in the Department of Finance.

Note 1. -          Communications regarding the interpretation and alteration of these rules should be addressed to the Department of Finance through the Administrative Department concerned.

Note 2. -          Where the Department of Finance is satisfied that the operation of any of these rules regulating the conditions of service of State Government employees or any class of such Government employees, causes undue hardship in any particular case, it may by order dispense with or relax the requirements of that rule to such extent and subject to such conditions as it may consider necessary for dealing with the case in a just and equitable manner.

The expression ‘State Government employees’ means all persons whose conditions of service may be regulated by rules made by the Governor of Punjab under the proviso to Article 309 of the Constitution.

 

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