FIXATION OF INITIAL PAY

4.4       The initial substantive pay of a Government employee who is appointed substantively to a post on a time-scale of pay is regulated as follows:-

(a)        if he holds a lien on a permanent post, other than a tenure post, or would hold a lien on such a post had his lien not been suspended –

(i)         when appointment to the new post involves the assumption of duties or responsibilities of greater importance (as interpreted for the purposes of rule 4.13) than these attaching to such permanent post, he will draw as initial pay the stage of the time-scale next above his substantive pay in respect of the old post;

(ii)                when appointment to the new post does not involve such assumption, he will draw as initial pay the stage of the time-scale which is equal to his substantive pay in respect of the old post, or, if there is no such stage, the stage next below that pay plus personal pay equal to the difference; and in either case will continue to draw that pay until such time as he would have received as increment in the time-scale of the old post or for the period after which an increment is earned in the time-scale of the new post, whichever is less.  But if the minimum of the time-scale of the new post is higher than his substantive pay in respect of the old post he will draw that minimum as initial pay;

(iii)               when appointment to the new post is made on his own request under rule 3.17 (a) and maximum pay in the time-scale of that post is less than his substantive pay in respect of the old post, he will draw that maximum as initial pay.

Note. -             The expression “if he holds a lien on a permanent post” occurring in this clause should be held to include the lien on a permanent post to which a Government employee is appointed in a provisional substantive capacity under rule 3.14 (d), and the expression “substantive pay in respect of the old post” occurring in it should be held to include his substantive pay in respect of that provisional substantive appointment.  This clause should, therefore, be held to permit the substantive pay in respect of a provisional substantive appointment being taken into account in determining his initial pay in another post to which he is appointed.  When the initial pay of a Government employee in a post is, thus fixed, it will not be affected even if during the tenure of his appointment to that post he reverts from his provisional appointment.

(b)        If the conditions prescribed in clause (a) are not fulfilled, he will draw as initial pay the minimum of the time-scale:

Provided both in cases covered by clause (a) and in cases, other than cases of re-employment after resignation or removal or dismissal from the public service, covered by clause (b), that if he either –

(1)               has previously held substantively or officiated in –

(i)         the same post, or

(ii)                a permanent or temporary post on the same time-scale, or

(iii)               a permanent post other than a tenure post or a temporary post (including a post in a body, incorporated or not, which is wholly or substantially owned or controlled by the Government) on an identical time-scale; or

(2)               is appointed substantively to a tenure post on a time-scale identical with that of another tenure post which he has previously held substantively or in which he has previously officiated, then the initial pay shall not be less than the pay, other than special pay, personal pay or emoluments classed as pay by the competent authority under rule 2.44 (a) (iii), which he drew on the last such occasion, and he shall count for increments the period during which he drew that pay on such last and any previous occasions for increment in the stage of the time-scale equivalent to that pay.  If, however, the pay last drawn by the Government employee in a temporary post has been inflated by the grant of premature increments the pay which he would have drawn but for grant of these increments shall unless otherwise ordered by the authority competent to create the new post, be taken for the purposes of this proviso to be the pay which he last drew in the temporary post.

The service rendered in a post referred to in proviso (1) (iii) shall, on reversion to the parent cadre, count towards initial fixation of pay, to the extent and subject to the conditions indicated below :-

(i)         The Government employee should have been approved for appointment to the particular grade/ post in which the previous service is to be counted;

(ii)                all his seniors, except those regarded as unfit for such appointment, were serving in posts carrying the scale of pay in which benefit is to be allowed or in higher posts, whether in the department itself or elsewhere, and at least one junior was holding a post in the Department carrying the scale of pay in which the benefit is to be allowed; and

(iii)               the service will count from the date his junior is promoted and the benefit will be limited to the period the Government employee would have held the post in his parent cadre had he not been appointed to the ex-cadre post.

(c) (i)    -Notwithstanding anything contained in these rules, where a Government employee holding a post in a temporary or officiating capacity is promoted or appointed in a substantive, temporary or officiating capacity to another post carrying duties and responsibilities of greater importance than those attaching to the post held by him, his initial pay in the time scale of the higher post shall be fixed at the stage next above his pay drawn by him in the lower post provided it is certified by the Head of the Department in which the Government employee was holding the lower post that he would have continued to officiate in the lower post but for his promotion / appointment to the higher post.

            Provided that if a Government employee either –

(a)                has previously held substantively or officiated in –

(i)                  the same post, or

(ii)                a permanent or temporary post on the same time-scale, of

(iii)               a permanent post other than a tenure post, or a temporary post (including a post in a body, incorporated or not, which is wholly or substantially owned or controlled by the Government) on an identical time-scale; or

(b)               is appointed substantively to a tenure post on a time-scale identical with that of another tenure post which he has previously held substantively or in which he has previously officiated ;

then proviso to rule 4.4 (b) shall apply in the matter of the initial fixation of pay and counting of previous service for increment.

(ii)                The provisions of sub-rule 2 of rule 4.14 shall also be applicable in any case where the initial pay is fixed under this clause.  In cases, where Government employee is, immediately before his promotion or appointment to a higher post, drawing pay at the maximum of the time scale of the lower post, his initial pay in the time scale of the higher post shall be fixed in the same manner as provided in sub-clause (1) above.

Explanation -  Reversion to the ordinary cadre of service from a tenure post included in that cadre or from a tenure or special post not included in it, does not constitute substantive appointment to a post for the purpose of this rule.

Note 1. -         When a Government employee is appointed to a higher post on the date on which his increment in the lower substantive post falls due his substantive pay for the purpose of fixing his initial pay in the higher post shall be inclusive of his increment accruing on that date.

Note 2. -          Omitted.

Note 3. -          When the next increment in the time-scale of either the new or old post falls due, the Government employee should draw the next increment in the time-scale of the new post, and forthwith lose the personal pay allowed under clause (a) (ii) of this rule and all connections with the time-scale of his old post,  The personal pay is given to a Government employee only for the purpose of initial pay  and not any subsequent stage in the new time – scale in which the Government employee might draw less pay than he would have drawn had he remained in the old time-scale,

Note 4 -           A time–scale may be of recent introduction, whereas the cadre or class to which it is attached may have been in existence on a graded scale before the time-scale came in to force or it may be that one time-scale has taken the place of another.

In such cases, the pay will be fixed as under:--

(a)                If a Government employee has held subsequently, or officiated in a post in the cadre prior to the introduction of anew time- scale and had drawn during the period salary or pay equal to a stage, or intermediate between two stages, in the new time–scale, then the initial pay in the new time scale, may be fixed at the salary or pay last drawn and the period during which it was drawn may be counted for increment in the same stage, or if the salary or pay was intermediate between two stages, in the lower stage of that time-scale.  Where there are more than one stages in the old inter-mediary between two stages of the new time-scale, the service in the last stages in the old scale and not only the service in the last stage, shall be treated as service in the such service in the lower stage will of course be restricted to one year, i.e. if the total period exceeds one year, the pay will be fixed in the new time-scale at the next stage but the next increment in the new scale will become due after completing service of one year in the new scale.

(b)               In all cases where pay scales were revised after 5th February, 1971 and pay fixation was not done under the Punjab Civil Services (Revision of Pay Scales) Rules, 1969 and where an employee in stuck at the maximum of the old scale for one year or more his pay in the new revised scale may be fixed at the next higher stage with the benefit of date of next increment after completion of one year.  Where an employee may have put in less than one year of service at the maximum of the old scale, his pay in the new revised scale may be fixed at the corresponding stage in the new scale and if there is no such stage at the next lower scale ; the difference between the two pays being treated as personal pay to be absorbed in future increments and the date of next increment in the  new revised scale will remain the same as in the old scale.

(c)                The benefit in all such cases under (a) (b) above would be allowed under rule 4.10 in consultation with Department of Finance.

Note 5. -          See also notes 3 and 4 under rule 4.6.

Note 6. -          Fixation of Initial Pay: Under rule 4.4 and 4.13, it is necessary for the purpose of fixing the initial pay of a Government employee transferred from one post to another on a different scale of pay in a substantive or officiating capacity, to determine the degree of responsibility attaching to the two posts.  A declaration as to the relative degree of responsibility shall, therefore, be necessary and will be given by the competent authority.  Such declarations will, however, be necessary only in cases where there is some doubt as to the relative degree of responsibilities attaching to the two posts.

 Note 7. -        The intention underlying the restrictive sub-clause of the proviso to clause (b) of this rule is to prevent men, who were given enhanced rates of pay when competition in the labour market was keen and qualified men scarce, from carrying the inflated pay with them after those conditions had abated to any other posts to which they might be appointed.  Accordingly this sub-clause applies even in the case of a temporary Government employee who is appointed to another temporary post officer on the abolition of his previous temporary post or for other reasons.  In the latter case, however, when the transfer has been made in the interest of public service, the restriction in question may be relaxed by the authority competent to create the post.

The word “minimum of the scale” appearing in the restrictive sub-clause of the proviso should be taken to mean the minimum of the previous post in which the advance increments were granted.

Note 8. -         It is permissible to post-date the substantive promotion of a Government employee to a higher post up to a date when it will be to his benefit to be promoted under the operation of this rule.  This date may be selected at the option of the Government employee concerned, which must be exercised within six months from the date of order making the promotion and when once exercised must be final.  No compensation will be given for any consequences which may follow from the exercise of this option.  When the option has been exercised, an entry should be made to this effect in the service book of the Government employee concerned and attested by the Head of the Office.

These orders will apply to promotions in the same class of appointments and not to cases where there is complete change in the nature of the appointment and they should be confined to departments or establishments divided into grades.

For so long as the promotion is deferred under the orders in paragraph 1 above, the place in the employee grade will remain vacant, but promotions can be made in the place of the Government employee who would have been promoted from the date, the vacancy originally occurred as if the promotion had actually taken place on that date.  All that would happen is an excess appointment in the lower grade against a vacancy left unfilled in the higher grade and this is permissible under rule 7.15 of the Punjab Financial Rules, Volume I.

Note 9. -         Special Pay - (1) Where a Government employee is in receipt of a special pay in a post his pay on promotion to a higher post will be fixed after taking into account the special pay drawn in the lower post subject to the following conditions :-

(i)         The special pay in the lower post should have been granted in lieu of a separate higher time scale (e.g. special pay granted in Steno-typists, Clerks-in-charge, etc.)

(ii)                If the special pay has been drawn in the lower post continuously for a minimum period of three years on the date of promotion, the pay in the higher post will be fixed under the normal rules, treating the special pay as part of basic pay.  In other cases the treating the special pay as part of basic pay.  In other cases the pay in the time scale of the higher post will be fixed under the normal rules, with reference to the basic pay drawn in the lower post (excluding the special pay).  Where this results in drop in emoluments, the difference between the pay so fixed and the pay plus special pay drawn in the lower post will be allowed in the form of personal pay to be absorbed in future increases of pay.

(iii)               In both the kinds of cases referred to in clause (ii) above, it should be certified, that but for the promotion the Government employee would have continued to draw the special pay in the lower post.

(II)       The following types of special pay will not be taken into account for fixation of pay in the higher posts :-

            (i)         Special pay drawn in a tenure post.

(ii)                Deputation (Duty) allowance or special pay drawn in lieu thereof.

(III)            Omitted.

*Clarification

*[Omitted vide Govt. Notification No. 3/1/1/90-IFCD/355 dated 11-1-90]

4.5       The initial substantive pay of a Government employee who is appointed substantively to a post on a time-scale of pay which has been reduced for reason other than a diminution in the duties or responsibilities attached to posts thereon and who is not entitled to draw pay on the time-scale as it stood prior to reduction, is regulated by rule 4.4 :           

Provided, in cases, other than cases of re-employment after resignation or removal or dismissal from the public service, covered by clause (a) or clause (b) of that rule if he either –

(1)        has previously held substantively or officiated in –

(i)         the same post prior to reduction of its time-scale, or

(ii)                a permanent or temporary post on the same time-scale  as the unreduced time-scale of the post, or

(iii)               a permanent post other than a tenure post, or a temporary post, on a time-scale of pay identical with the unreduced time scale of the post, such temporary post being on the time-scale as a permanent post, or

(2)        is appointed substantively to a tenure post, the time-scale of which has been reduced without a diminution in the duties or responsibilities attached to it, and has previously held substantively or officiated in another tenure post on a time-scale identical with the unreduced time-scale of the tenure post, then the initial pay shall not be less than the pay, other than special pay, personal pay or emoluments classed as pay by the competent authority under rule 2.44 (a) (iii), which he would have drawn under rule 4.4 on the last such occasion, if the reduced time-scale of pay had been in force from the beginning and he shall count for increments the period during which he would have drawn that pay on such last and any previous occasion :           

Provided that service rendered on pay at a stage in a time-scale which is less than the minimum of the revised scale shall not count for increment in that scale.

Note 1. –A      Government employee held up at an efficiency bar in the old scale will not be entitled to initial pay in the reduced scale at a stage higher than the corresponding efficiency bar in the reduced scale.  When there is only one efficiency bar in the old scale and more than one in the new scale ; he will be held up at the first bar unless he is declared fit to cross it by the competent authority.

4.5-A   (1)        Notwithstanding anything contained in these rules, the following provisions shall govern the pay of a Government employee who is appointed as a probationer in another Service or cadre, and subsequently confirmed in that Service or cadre –

(a)                during the period of probation he shall draw pay at the minimum of the time-scale or at the probationary stages of the time-scale of the service or post, as the case may be :

                                    Provided that if the presumptive pay of the permanent post, other than a tenure post, on which he holds a lien or would hold a lien had his lien not been suspended, should at any time be greater than the pay fixed under this clause, he shall draw the presumptive pay of the permanent post;

(b)               on confirmation in the service or post after the expiry of the period of probation, the pay of the Government employee shall be fixed in the time-scale of the Service or post in accordance with the provisions of Rule 4.4

            (2)        The provisions contained in sub-rule (1) shall apply mutatis mutandis to cases of Government employees appointed on probation with definite conditions against temporary posts in another Service or cadre where recruitment to permanent posts of such Service or cadre is made as probationers, except that in such cases the fixation of pay in the manner indicated in clause (b) of sub-rule (1) shall be done under Rule 4.14 of these Rules immediately on the expiry of the period of probation and on regular officiating appointment to a post, either permanent or temporary in the Service or cadre.

            (3)        Notwithstanding anything contained in these rules, a Government employee appointed as an apprentice in another Service or cadre shall draw –

(a)                during the period of apprenticeship, the stipend or pay prescribed for such period provided that if the presumptive pay of the permanent post, other than a tenure post, on which he holds a lien or would hold a lien had his lien not been suspended, should at any time be greater than the stipend or pay fixed under this clause he shall draw the presumptive pay of the permanent post;

(b)               on satisfactory completion of the apprenticeship and regular appointment to a post in the Service or cadre, the pay as fixed in the time-scale of the Service or post under Rule 4.4 or 4.4 (c) of 4.14 of these Rules.

4.6       The holder of a post the pay of which is changed shall be treated as if he were transferred to a new post on the new pay; subject to such restrictions as the competent authority may in each case lay down.

Note 1 -          This rule applies to an officiating as well as to a substantive holder of a post.

Note 2 -          If the maximum pay of a post is altered with no change in the rate of increment and the minimum, the initial pay of the holder of that post should be fixed under rule 4.4 (a) (ii) and not under rule 4.4 (a) (i)  even though he may be holding the post substantively.  See also note 4 below.

Note 3 -          For the purpose of rules 4.4 and 4.6 a temporary post on a certain rate of pay (fixed or time-scale) which is converted into a permanent post on the same or a different rate of pay is not the “same post” as the permanent post even though the duties remain the same.  In other words in view of rule 2.58, the temporary post is to be regarded as having ceased to exist and to have been replaced by the permanent post.  The incumbent of the temporary post, is thus entitled only to the pay of permanent post if it is on a fixed rate of pay or to the minimum pay of the time scale of the permanent post if it is on a time-scale unless his case is covered by the concession admissible under proviso (I), (ii) and (I), (iii) to rule 4.4.  Consequently, service in a temporary post, created on a certain scale of pay when converted into a permanent post on a different scale or pay, will not count for increments in the latter scale.

Note 4 -          The orders in note 3 above do not refer to cases of transfer from one temporary post to another such post or from a temporary post to a permanent post.  Nor do they debar service in a temporary post, created as an addition to a cadre, and on the same time-scale, from counting towards increments in a permanent post in that cadre even after such a temporary post has been abolished.

INCREMENTS

4.7       An increment shall ordinarily be drawn as a matter of course, unless it is withheld.  An increment may be withheld from a Government employee by a competent authority if his conduct has not been good or his work has not been satisfactory.  In ordered the withholding of an increment, the withholding authority shall state the period for which it is withheld, and whether the postponement shall have the effect of postpoing future increments.

Note -             In the case of an officer/ official who does not fulfill the basic condition laid down in the respective Service Rules regarding the minimum number of years of service, in the lower rank and who is promoted to a higher post by invoking an alternative provision in the relevant rules specifying the extent of relaxation of the basic condition, referred to above, the initial pay in his case would be the minimum of the post to which he is promoted/ appointed till he fulfils the conditions of completing the basic minimum period of service prescribed and the first annual increment will be granted after one year of the date of completion of the minimum length of qualifying service/ experience, necessary for appointment to the service, cadre or the post.  In other words for the purpose of 1st increment his appointment shall be deemed to have started on the date on which he completes the minimum qualifying service. Experience, as is necessary for appointment to the service cadre or the post concerned.  This restriction will however not apply in cases where the officer/ official was drawing pay more than the minimum of the higher post.  In such cases pay shall be fixed in accordance with the provisions of rule 4.4 of these rules.  The first annual increment in such a case also will however, be granted after one year of the date of completion of the minimum length of qualifying service/ experience.

4.8       Where an efficiency bar is prescribed in a time-scale the increment next above the bar shall not be given to a Government employee without the specific sanction of the authority empowered to withhold increments under rule 4.7 or the relevant disciplinary rules applicable to the Government employee or of any authority whom the Governor may, be general or special order, authorise in this behalf.

Note 1-           When a Government employee is allowed to pass an efficiency bar which had previously been enforced against him, he should come on to the time-scale at such stage as the authority competent to declare the bar removed may fix for him, subject, of course, to the pay admissible according to his length of service.  The next increment above that stage will, however, accrue to him on the usual date of drawal of increment if otherwise admissible and not after rendering one year’s service at that stage.

Note 2 -          The application of the efficiency bar in the junior time-scale should not effect  a Government employee’s pay in the senior time-scale; he should be paid in the later scale according to his length of service, unless his pay in such scale is itself effected by the operation of an efficiency bar or by a disciplinary order passed against him.

Note 3 -          The cases of all officers held up at the efficiency bar should be reviewed annually with a view to determine whether the quality of their work has improved and generally whether the defects for which they were stopped at the bar have been remedied to an extent sufficient to warrant the removing of the bar.

4.9       The following provisions prescribe the conditions on which service counts for increments in a time-scale:

(a)                All duty in a post on a time-scale counts for increments in that time-scale: provided that, for the purpose of arriving at the date of the next increment in that time-scale the total of all such periods as do not count for increment in that time-scale shall be added to the normal date of increment.

Note 1 -          See also clause (e) of this rule.

Note 2 -          In the case of a Government employee who, while officiating in a post, proceeds on training or to attend a course of instruction and who is treated as on duty while under training, these periods of such duty will count for increment in the post in which he was officiating prior to his being sent for training or instruction for which he is allowed the pay of the officiating post during such period.

Exception 1 -  The period of training at Phillaur of probationary Inspectors and Sub-Inspectors of Police during which time they draw pay below the minimum rates in the time-scale of pay counts towards increments in the time-scales applicable to them.

Exception 2 -  The period of training spent by Probationary Inspectors of Police in districts, during which time they draw pay below the minimum rates of the time-scales applicable to them, counts towards increments in such time-scales.

Note 3 -          A period of overstayal of leave does not count towards increments in a time-scale unless under rule 8.121 (b) it is converted into extraordinary leave and under the proviso to clause (b) below, the extraordinary leave is specially allowed to count for increments.

Note 4 -          If a probationer is confirmed at the end of a period of probation exceeding twelve months, he is entitled to claim retrospectively the increments, which but for his probation he would have received in the ordinary course.  This provision is applicable only to cases where the normal probationary period itself is more than twelve months and not to the type of cases where the normal probationary period of a probationer is extended on account of his failure to pass the departmental examination within the time limit prescribed for the purpose.  In other words, in cases where the normal probationary period is itself more than twelve months, on confirmation the officer may be given the increments which he would have drawn but for his probation, and arrears in this regard may also be allowed to the officer.  On the other hand, in cases where the period of probation is extended on account of failure to pass the departmental examination while there is no objection to the pay and increments being regulated on confirmation at the end of the extended probationary period on the basis of what the officer would have drawn but for his probation no arrears on this account should be allowed to him for the period prior to the date of confirmation.  This would mean that the increment of the officer is withheld without cumulative effect for failure to pass the departmental examination and can not be considered as a penalty within the meaning of Rule 6 of the Punjab Civil Services  (Punishment and Appeal) Rules, 1970.

            * [1](b)   (i)         Service in another post other than a post carrying less pay referred to in clause (a) of rule 3.17, whether in a substantive, or officiating capacity, service on deputation out of India and leave except extraordinary leave taken otherwise than on medical certificate count for increments in the time-scale applicable to the post on which the Government employee holds a lien, as well as in the time-scale applicable to the post or posts, if any, on which he would hold a lien had his lien not been suspended.

            (ii)        All leave except extraordinary leave taken otherwise than on medical certificate and the period of deputation out of India shall count for increment in the time-scale applicable to a post in which a  Government employee  was  officiating  at the time he proceeded on leave or deputation out of India and would have continued   to officiate but for his proceeding on leave or deputation out of India.

            Provided that the competent authority may in any case in which it is satisfied that the extraordinary leave was taken for any cause beyond the Government employee’s control or for prosecuting higher scientific and technical studies, direct that extraordinary leave shall be counted for increments under clause (i) or (ii).

Note 1. -         The period of annual holidays with wages corresponding to earned leave will count towards increments in the case of temporary workmen governed by the Factories Act in grades in which the appointing authority will in each case certify that the workman concerned would have actually continued to work in that grade, but for his proceeding on leave and the period of leave will count for increments only to the extent it is covered by the certificate.  A permanent workman working in a higher grade in an officiating capacity may also count such leave towards increments in that higher post subject to the certificate in the case of temporary workmen.

Note 2 -          In the case of non-gazetted Government employees, whenever the requisite certificate under this rule is issued by the Administrative Authority, a very concise entry such as “Certificate under rule 4.9 (b) (ii) of the Punjab Civil Services Rules, Volume I, Part I issued or the period from ______________ to __________________ should be recorded after the entry regarding leave in the service book.

Note 3 -          In the case of Government employees engaged on contract who are governed by the leave terms mentioned in appendix 16 in Part II of this Volume, certificate under rule 4.9 (b) (ii) may be dispensed with where such officers are appointed on contract to specific posts and proceed on leave from these posts.

Note 4 -          In the case of officers who are given indefinite contracts without specifying any particular posts and other contract officers, who, though appointed initially in specific posts, are transferred in an officiating capacity to other posts, and who proceed on leave thereafter, the certificate under rule 4.9 (b) (ii) will be necessary to count the period of such leave for increments in the post which they hold in an officiating capacity immediately prior to proceeding on leave.

Note 5 -          In the case of a Government employee proceeding on leave, where no officiating arrangement is made in the leave vacancy and the Government employee is likely to return to the same post after leave, the certificate that he would have actually continued to officiate  in the post but for his proceeding on leave shall be issued by the leave sanctioning authority at the time of grant of leave.

            In all other cases, the certificate shall be issued by the appointing authority.

Exception -     The above certificate in respect of all the employees of the Punjab Vidhan  Sabha should  be issued  by the  Secretary and  in  respect of  the  Secretary Punjab Vidhan Sabha by the Speaker, Punjab Vidhan Sabha.

Note 6 -          In the case of temporary/ officiating Government employees, a certificate that Government employee concerned would have continued to officiate in that post but for his proceeding on extraordinary leave is necessary and the period of extraordinary leave would count for increment only to the extent covered by the certificate.

Note 7 -          Quasi permanent Government employees will be treated in the same way as permanent Government employee in respect of the specified post in which they have been declared quasi-permanent, but in respect of other posts in which they may be officiating the certificate of continued officiation as envisaged in clause (b) (ii) would be necessary as in the case of temporary Government employees.

(c) (i)    If a Government employee, while officiating in a post or holding a temporary post on a time-scale pay, is appointed to officiate in a higher post or to hold a higher temporary post, his officiating or temporary service in the higher post, shall, if he is re-appointed to the lower post or is appointed or reappointed to a post on the same time scale of pay count for increments in the time-scale applicable to such lower post.  The period of officiating service in the higher post which counts for increment in the lower is, however, restricted to the period during which the Government employee would have officiated in the lower post but for his appointment to the higher.

This clause applies also to a Government employee who is not actually officiating in the lower post, at the time of his appointment to the higher post, but who would have so officiated in such lower post or in a post on the same scale of pay had he not been appointed to the higher post.

(ii)        If a Government employee on reversion from an ex-cadre *post to the parent cadre is appointed to a post on a scale lower than that of the ex-cadre post but not on the same time-scale as the post held at the time of his transfer to the ex-cadre post, the service rendered on the higher scale in the ex-cadre post shall count for increments in the time-scale applicable to the cadre post subject to the conditions as are laid down for cases falling under prosiso (i) (iii) to Rule 4.4 (b).

Note 1 -          For the purpose of clause (c) of this rule, the officiating and temporary service in higher post will also  include the periods or all leave, except extraordinary leave taken otherwise than on medical certificate, provided it is certified by the appointing authority that the Government employee would have actually officiated in the lower post but for proceeding on leave while officiating in the higher post.

Note 2 -          These benefits shall also be extended to State Government employees officiating in higher posts or holding higher temporary posts under the Central Government.

(d)        Foreign  service  counts  for increments in the time-scale applicable to,

(i)         the post in Government service on which the Government employee concerned holds a lien as well as the post or posts, if any, on which he would hold a lien had his lien not been suspended, and

(ii)                any post in the parent cadre on a lower scale of pay to which the Government employee is appointed on reversion from the ex-cadre post subject to the fulfillment of the conditions mentioned in proviso (1) (ii) to Rule 4.4 (b).

(iii)               the post in Government service in which the Government employee was officiating immediately before his transfer to foreign service, for so long as he would have continued to officiate in that post or a post on the same time-scale but for his going on foreign service.

(e)        Joining time counts for increment --

(i)         If it is under clause (a) or clause (c) of Rule 9.1, in the time-scale applicable to the post on which a Government employee holds a lien or would hold a lien, had his lien not been suspended as well as in the time-scale applicable to the post, the pay of which is received by a Government employee during the period; and

(ii)        If it is under clause (b) of rule 9.1 in the time-scale applicable to the post/ posts in which the last day of leave before the commencement of the joining time counts for increment.

4.9-A.  Notwithstanding anything contained in the foregoing rule, the annual increments shall be allowed with effect from the first day of the month in which they fall due under the normal rules regulating increments.

Note 1. -         The increment of an employee on leave due on the first day of the month will be drawn from the date of resuming his duty on return from leave, because during leave the employee gets leave salary only.

Note 2.  -        In cases in which there is postponement due to employees proceeding on leave without pay which is not counted for increment, normal increment will be granted from the first day of the month in which the postponed increment, as worked-out under the existing rules and orders, falls.

Note 3. -         In a case where the date of appointment of an employee is 19th December, 1975, he will be given increment on 1st December, 1976 before completing 12 months service.  Similarly, when he is promoted to a higher grade on 19th December, 1976 he will get increment on 1st December, 1977 before completing 12 months service in officiating grade.

Note 4. -         The periods of service at the same stage count for increment.  In regard to the point whether increment is to be allowed on the specific date when the employee completes one year’s service at the same stage or on the first day of the month, when by counting those broken periods the date of next increment falls on a date later than the first day of the month the increment will be payable from the first day of the month in which the next increment falls due, after counting the broken periods equal to one year, provided the Government employee has also been holding the post from the first day of that month to the date it falls due.  In case he is not holding the post on the first day of the month, the increment will be granted from the date it falls due.

Note 5. -         Where the normal increment is withheld for specific period and the period of such penalty expires after first day of the month, increments will be granted or restored from the date of the penalty ceases.

Note 6. -         This rule is not applicable to advance or enhanced increments which are allowed as a result of passing of certain examinations. Such increments, if possible, will be governed by separate rules and orders.

4.10     Subject to any general or special orders that may be made by the competent authority in this behalf, an authority may grant a premature increment.

Note 1. -         A proposal to grant an increment in advance of the due date should always be scrutinized with special jealousy as it is contrary to the principle of a time-scale of pay to grant an increment before it is due.  Such a grant should not be made or advised except in very rare circumstances which would justify a personal pay to a Government employee whose pay is fixed.

Note 2. -         The expression “scale of pay” represents the maximum of the scale which is to be taken into account for determining the authority competent to sanction increments rather than the stage of it.

Note 3. -         The grant of premature increments to members of the Provincial Civil Medical Service is governed by the rules in Appendix XI to the Punjab Medical Manual.

Note 4. -         In the case of increments granted in advance, it is usually the intention that the Government employee should be entitled to increments in the same manner, as if he had reached his position in the scale in the ordinary course and in the absence of special orders to the contrary he should be placed on exactly the same footing, as regards future increments, as a Government employee, who has so risen.

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[1]*  This clause has been amended from 22nd January, 1963.