Payment of Leave Salary in India

6.         Non-Gazetted Government Employees - The leave salary of a non-gazetted Government employee on leave in India or on leave out of India cannot be drawn in India except over the signature of the Head of his office; and the latter is responsible for any over-charge.

7.         Gazetted Government Employees - No gazetted employee who holds an active lien can begin to draw his leave salary without producing a leave salary certificate from the Accountant-General, who audited his pay before he proceeded on leave.

Note 1:-           An officiating Gazetted Government employee who holds an active or suspended lien on a non-gazetted post, will retain his gazetted status for all purposes (e.g. for issue of notifications, drawl of leave salary and allowances, grant or extension of leave on medical certificate etc.) during the period of leave taken by him including extensions, if any, but before resuming duty as a non-Gazetted officer.  The authority sanctioning the leave should in such cases intimate the fact to the head of office where the Government employee is Permanently borne, sufficiently in advance to enable the latter to make the necessary consequential arrangements.

Note 2:-           On receipt of the duplicate copy of the application for leave of the officers mentioned in second sub-paragraphs of Instruction (I) of this Appendix with the certificate of the State Audit Officer on the leave, the Audit officer who audits his pay should calculate the leave salary admissible and issue the leave salary certificate to the officer direct in the usual manner.

8.         If during leave the Gazetted Government employee desires to change the office at which he receives payment of his leave salary, he must obtain a new certificate from the Accountant-General within whose jurisdiction his leave salary was last paid.

9.         If a gazetted Government employee signs his bill himself he must either appear in person at the place of payment or furnish a life certificate signed by responsible officer of Government or some other well known and trustworthy person.  If he draws his leave salary through an authorised agent, the agent whether he has or has not a power of attorney, must either furnish a life certificate as aforesaid, or execute a bond to refund overpayments.  A life certificate may be given periodically; a bond being given to cover intermediate payments not supported by life certificates.

10.       The provisions of paragraph 7 to 9 above apply also to Gazetted Governments employees who spend their leave out of India and who have to draw their leave salary in rupees in India.

Note: -             A certificate of residence should be obtained from Government employees who draw their leave salary at the rupee rate.

11.       Return to duty - Before returning to duty, a Government employee who has drawn his leave salary in India should obtain a last pay certificate from the Accountant-General within whose jurisdiction his leave salary was last paid, and deliver it to the Accountant-General who audits his pay.  Without such certificate he cannot obtain payment of any arrears of leave salary or pay due to him.

12.       Leave salary during leave preparatory to retirement - A gazetted Government employee, on leave, preparatory to retirement or refused leave or terminal leave or such other leave on the expiry of which he is not expected to return to duty, should record a certificate on the leave salary bill that during the period for which leave salary is drawn he was not re-employed under Government, local fund or a private employer.

            In case of non-gazetted Government employees, similar certificate should be recorded by the drawing officer on the bills in which the leave salary is drawn after obtaining declarations regarding non-employment from them.

                                                Leave out of India

13.       Memorandum of Information - A memorandum of information for the guidance of Government employees proceeding on leave out of India should be supplied to each Government employee proceeding on leave out of India by the Accountant-General who audits his pay, as soon as the grant of leave is gazetted or otherwise notified to him.

14. (a)  Leave Salary Certificate - A Government employee who proceeds abroad on leave and is entitled or authorised to draw his leave salary abroad should be given a leave salary certificate by the Accountant-General who audited his pay before he proceeded on leave to enable him to draw leave salary from the High Commissioner for India in U. K. or the Indian Embassy/Mission, etc., in other countries, as the case may be.  A copy of the certificate should be furnished to the High Commissioner for India in U.K. or the Indian Embassy etc., concerned, the copy being routed through the A.G.C.R. in the latter case.

            Note:-  When leave under Military rules is granted to Military officer in temporary civil employ, the authority sanctioning the leave will send a copy of the order to the Accountant-General concerned to enable him to issue the leave salary certificate, vide Army Headquarters, Indian Adjutant General’s Branch Memorandum No. B/56380/I(AGXI), dated the 14th September, 1932.

            (b)        Separate leave salary certificates should be issued in respect of periods of leave spent in India and abroad.

15.       When a Government employee proceeds out of India on leave other than extraordinary leave and he is entitled/authorised to draw his leave salary abroad the Accountant-General who audits the pay bill, as soon as the leave is granted or otherwise notified, communicates with the Government employee, requiring him to give the necessary information to enable him to prepare the leave salary certificate.

16.       Pay and allowances up to the date of relief as well as leave salary for the period of leave spent in India will continue to be paid in arrears through the disbursing officer from whom the Government employee draws his pay and allowances.  The leave salary in foreign currency will be payable to the foreign country.  For this purpose the Audit Officer or A.G.C.R., as the case may be, will cause the leave salary certificate to be sent to the address specified by the Government employee.

17.       Amended Certificate: If it becomes necessary to amend a leave salary certificate the amendment should take the form of a short corrigendum worded so as to show only the particular item or items in which alternations have been made: the corrigendum should be forwarded by the Accountant-General at the earliest possible date to the authority to whom the original leave salary certificate was sent [through the A. G. C. R., where necessary,--vide item 14(a) every corrected leave salary certificate, whether original or duplicate, should be marked “Amended Certificate”.

18.       Return to duty: A Government employee who was on leave abroad, must return to India, attaché his copy of the L. P. C. obtained from the Mission abroad, to the first pay bill, he presents to the disbursing officer in India.

LEAVE  ACCOUNT

19.       The leave account should be kept in prescribed Form Punjab C. S. R. No. 16 in respect of Government employee under the Revised leave Rules, 1936.  The office in which the account should be kept for any Government employee and the person by whom the entries should be attested will be such as are prescribed by the Government.

            If the forms of the leave account prescribed above are not suitable for the maintenance of leave account of any class of Government, employees the form may in such a case be prescribed by Government after consultation with the Accountant-General concerned.

20.       If a Gazetted Government employee, subject to the Revised Leave Rules is transferred permanently to another Government, the Accountant-General of the lending Government should complete the leave account, indicating therein the amount of “earned leave” at credit, leave salary which should be borne by the lending Government, send it to the Accountant-General of the borrowing Government.  The latter should pass on the debit in regard to leave salary for “earned leave” up to the extent indicated in the leave account as and when the Government employee takes that leave after permanent transfer to he borrowing Government.

            When a non-gazetted Government employee subject to the Revised Leave Rules is transferred permanently to another Government, the head of the office from which he is transferred should complete the leave account, showing the amount of “earned leave” at credit on the date of permanent transfer and send it to the head of the office to which the Government employee is transferred.  A copy of leave account should also be sent at the same time to the Accountant-General of the office from which the Government employee is transferred so as to enable him to accept the debit on account of leave salary for “earned leave” up to the extent indicated in the leave account, as and when the Government employee takes leave.

 

Part II---Record of Service

1.         Subject to such exemption as may be granted by the Comptroller and Auditor General of India, a record of Service of a Government Employee, which is intended for the recording of all facts in his official career having bearing on pay, promotion, leave, pension, appointment and joining, grant of increment or with-holding of increment, grant of selection, grade crossing of efficiency bar, fixation of pay, grant of leave, deputation, transfer, suspension or interruption in service along with details of the period thereof, reinstatement, resignation, termination of service along with its reasons, compulsory or voluntary retirement, removal or dismissal from service, reversion or reduction in rank or pay along with the precise reasons thereof, namely whether reduction is on account of inefficiency or reduction in establishment or abolition of the post held by the employee retirement on superannuation shall be maintained by the Head of Department or Head of Office, as the case may be.

2.         The Head of Department or Head of Office as the case may be shall note in the record of service the orders sanctioning he transfer to foreign service of a Government employee along with the fact of such transfer in regard to leave admissible during the foreign service and such other particulars as he may consider necessary to be recorded.  On his re-transfer from foreign service to Govt. service the Head of the Department or Head of Office as the case may be shall not in in the record of service, the necessary particulars connected with the foreign service including the fact of recovery of leave and pension contributions. All entries relating of the time spent in foreign service should be attested by Audit Officer.

 

Form  A. T. C.  2-A

FORM...............A.T.C.  2----A

Form of...............Leave Account

For Government employee............Subject  to Revised Leave Rules, 1936

Name of Government employ_________________                 Date of birth___________

Domicile____________________________

Date of commencement of continuous service________________________________

Date of compulsory retirement______________________

 

EARNED LEAVE

HALF PAY LEAVE

Duty

Leave earned (In days)

Leave credit (In days column 9 plus 4 subject to the appropriate  limit)

Leave taken

Balance on return from leave (Columns 5-8)

Length of service

Credit of leave

From

To

Number of days

From

To

Number of days

From

To

Number of completed years of service

Leave earned (In days)

Leave at credit (columns 26 plus 13)

1

2

3

4

5

6

7

8

9

10

11

12

13

14

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

                ON PRIVATE AFFAIRSAND OF MEDICAL CERTIFICATE

Balance on return from leave (columns 14-25)

Remarks

Leave on private affairs or on medical certificate

Commuted leave on medical certificate on full pay(limited to 240 days in entire service

Computed leave converted into half pay leave (twice of column 2)

Leave no due on medical certificate (limited to 360 days in entire service)

Total half pay leave taken (columns 17+21+24)

From

To

No. of days

From

To

No. of days

From

To

No. of days

15

16

17

18

19

20

21

22

23

24

25

26

27

 

 

 

 

 

 

 

 

 

 

 

 

 

Note 1:             The account of the additional leave admissible to officers of class I and II Services under the proviso to paragraph 3 of Punjab Government letter No.5078-FR-49/2552. dated the 24th September, 1949, should be worked out as and when necessary and maintained in a subsidiary account.

Note 2:             Periods of Extraordinary leave should be noted in red ink in column 27, for remarks.

Note 3:             The entries in columns 10 and 11 should indicate only the beginning and end of completed years of service at the time the half pay leave commences. In cases where a Government employee completes another year of service while on half pay leave the extra credit should be shown in columns 10 to 14 by making suitable additional entries and this should be taken into account when completing Col: 26.

Note 4:             Wherever transition from one fraction to another takes place the credit at that stage should be rounded off to the nearest day, i.e. fraction below half should be ignored and those of half or more should be reckoned as a day.

                                                            Part I

1.         Entries in this part will be made at the time of first appointment of the government employee and attested by the head of office or any other officer duly authorised in this behalf. Additions and alterations in this part will also be similarly attested.

2.         Signature or left hand thumb impression of the Government employee concerned will be obtained in the presence of the head of officer of authorised officer.

                                                            Part II

3.         The seven certificates will be recorded at the time of initial appointment of the Government employee and the remaining three, at the appropriate stages. In particular before certifying item 4 regarding the oath of secrecy, the head of office will ensure that a coy of each of the Indian Official Secrets Act, 1923 and Punjab Government Employees (Conduct) Rules, 1966 are made available to Government employee concerned for formally noting their contents.

4.         The blank space in this part may be utilised for recording other certificate like those concerning exercise of opinions in service matters and passing of departmental and language tests if and when necessary.

5.         The declarations, nominations and related notices, like changes in nomination for General Provident Fund, Death-cum-Retirement Gratuity and family pension testimonials and other documents referred to or relied upon in this part will be placed in a folder titled “Volume II of service book of _____________” To be kept by the head of office in safe custody.

Part-III-A

6.         This part will be posted only where no service book is available in respect of the past service which has to be admitted on the basis, say, of collateral evidence.

6-A.     Entries made in this column should be attested by the head of office or any other Officer duly authorised in this behalf.

6-B.     The purpose for which the service has been accepted as ‘qualifying’ should be specified e. g. leave, pay, pension etc.

                                                            PART-III—B

7.         Columns 1,3 and 4 will be posted after receipt of an intimation from the foreign employer about the Government employee having reported to him for duty.

8.         Column 2 will be filled after the reversion of the Government employee from foreign service.

9.         Entry in column 4 will be brief, i.e., ‘foreign employer’ or ‘government employee as may be appropriate.

10.       Entries in this part will be made at the time of initial appointment and thereafter on the occurrence of events involving a charge in the post, office, station, scale of pay or nature of appointment. Such events will include appointment, promotion, reversion, deputation, transfer (including transfer on foreign service), increment, leave and suspension.

11.       Entries regarding confirmation, quasi-permanency and suspension and other forms of interruption in service, will be made in red ink.

12.       Column 3 in respect of a particular entry will be posted at the time of making the next entry.

13.       Column 4 in respect of second and subsequent entries need be filled only if there is a change in the post, scale of pay, office or station.

14.       Columns 5 and 6 will show different components of pay separately, thus “[(240+50) (S.P.)+(80 P.P.)]”.

15.       Column 7 concerning an entry will be posted at the time of making the next entry. In the case of leave, this column will also indicate nature of leave.

16.       Before putting his signature in column 8 the attesting officer will ensure that there is no un-explained gap between the date shown in column 2 of the entry he is attesting and column 3 of the preceding entry.

17.       At the beginning of the year or at the time of  transfer of service documents to another office/ A.G. if this event occurs earlier, entries in columns 2—7 will be verified with reference to relevant records in terms of rules of 12.3 Punjab C.S.R., Vol. I, Part I. While putting his signatures in Column 9, the verifying officer will indicate the Serial No. of the entries he has verified and the records from which verified. He will also ensure that there is no gap between the Serial No. of the first entries he has verified by him in the instant case and that of the last entry certified as having been verified on the last occasion.

 18.      If for unavoidable reasons, it is not possible to show the Service Book to the Government employee and to obtain his signatures in Column 10, an abstract in the prescribed form will be communicated to him for acknowledgement and return on receipt back, such acknowledgement will be kept in Volume II of the service Book.

      19.             Even like stoppage of increments, enforcement of efficiency bar which do not affect the entries in Columns 1-5 will be briefly noted in Column 11.

 

Appendix

Abstract of service rendered by___________________________________________

                                                            (Name)

 

_____________________during the year 19_________________________________

(Designation and Office)

____________________________________________________________________

Period of qualifying as service               Period, if any,  not qualifying as service

For purposes of pension/death-             and reasons thereof

Cum-retirement gratuity

 

From       To             Period                From               To        Period             Reasons

(Date)    (Date)                                  (Date)             (Date)

___________________________________________________________________

1                      2               3                 4                      5                 6                           7

 

 

                                                                                    Signature of Head of Office.

            I hereby acknowledge the receipt  of the abstract of service rendered by me during

                                                And accept it, as correct

_________________________________________________________

                                                do not accept it for reason

indicated below

                                                                        Signature of Government employee.

                                                            APPENDIX

                                    (For use in Police and other similar Departments)

                                                (RECORD  OF  POSTINGS)

District and Post___________________________No. and date of the            Remarks

Date: From_______________to________________District Order

 

                                                            APPENDIX  12

                                                (Referred to in rule  8-23)

            Authorities empowered to grant leave other than leave on medical certificates under rule 8-18, Leave after the date of compulsory retirement, special disability leave, study leave and extraordinary leave exceeding three months under rule 8-137 subject to the conditions prescribed in Rule 8-23 of Volume I, and part I, can be sanctioned only with the consent of Finance Department.  Before leave preparatory to retirement is refused in any case, the prior concurrence of Finance Department must be obtained.

Note:-  The periods of 8 months,  4 months and 120 days, mentioned in column 4 mean the actual periods of leave be granted.

 

SN

Authority which can grant leave

To whom

Extent

 

1.

 

Heads of Departments

         (i) All Departments

Gazetted Government employee Class I up to District level and equivalent posts at headquarters.  All Gazetted Government Employees Class II.

 

Full powers up to 3 months even with substitute.  In the case of officers under transfer, leave should be granted only in exceptional circumstances with the approval of the Minister concerned.  Copy of the order sanctioning leave should be simultaneously endorsed to the Administrative Department.

2.

Heads of Offices...

All non-Gazetted Government empoloyees.

Full powers

3.

The foreign employer...

Government employee in foreign service in India.

Full powers to grant earned leave not exceeding 120 days, provided the leave does not extend beyond the date of reversion from foreign service.

4.

The foreign employer...

Gazetted Government employees in foreign service out of India

Full powerws togrant earned leave not exceeding 120 days, provided the foreign employer pays to Government revenues leave contribution under clause (d) of rule 10.17

5.

The authority which sanctioned the transfer to foreign service.

Government employees in foreign service in India

Full power

6.

Financial Commissioner Incharge of Tehsildars establishment

Tehsildars

Exceeding six months

7.

Commissioners of Divisions

(1)Tehsildars

(2)Superintendents of their own offices

(3)Block Development and Panchayat Officers

Up to six months

Up to four months

Up to four months subject to the control of the Financial Commissioner, Development.

7-A.

Additional Deputy Commissioners

Kanungos and Patwaries

Full powers

8.

Senior Secretary to the Financial Commissioners

Superintendents in the office of the Financial Commissioners and Commissioners.

Full powers

 

9.

Chairman, Punjab Public Service Commission

Asstt. Secretary, Superintendent, Office of the Commission.

Full powers

 

10.

 

Excise and Taxation Commissioner

(iii) Excise and Taxation

Superintendent of his office

 

Up to four months

 

11.

 

Chief Conservator of Forests

(iv) Forests

Members of the Punjab Forest Service not holding independent charge of divisions

 

Full powers

 

12.

 

The Hon’ble Judges...

(v) Judicial

Government employees of Punjab Civil Service under the High Court

 

Full powers

13.

The Hon’ble Chief Justice...

Gazetted Ministerial Officers of the High Court

Full powers

14.

Director or Prosecution of Litigation and Joint Secretary to Government Punjab.  Prosecution  and Litigation Department.

District Attorneys Grade I, District Attorneys, Grade II and Assistant District Attorneys.

Full powers

15.

Inspector-General of Prisons

Deputy Superintendents

Full powers

 

16.

 

Inspector-General of Police...

(vii) Police

Provincial Police Officers not holding Independent charge of districts.

 

Full powers

 

17.

 

Director of Public Instruction

(viii) Education

Gazetted Officers of the Punjab Educational service.

 

Full powers

 

18.

 

Director of Health Service

(ix) Health

(1)Oficers of the Punjab Civil Medical Service not being Professors  of the Glancy Medical College or holding independent chargeof a district

(2)Assistant Directors of Health Services

(3)Superintendent, Vaccine Institute

(4)Assistant Professors of the Punjab Colleges at Patiala and Amritsar and all Dental Surgeons in the Punjab Health Department other than the Assistant Professors of the Dental Colleges.

 

Full powers

 

 

Up to four months

Full powers

 

Full powers

18-A

Deputy Director, Health Services, Patiala/Jalandhar

Doctors in P C M S Class II and all other Class II Gazetted Officers working in Patiala/Jalandhar Regions

Up to three months where no substitute isrequired.

18-B

Civil Surgeon

Doctors in P.C.M.S. Class II working in a district

Up to thirty days’ leave other than leave for higher studies or for going abroad where no substitute is required.

19

Director of Agriculture...

Officers of the Punjab Agricultural Service not holding independent charge of districts

Full powers

 

 

20.

 

Director of Industries, Punjab...

(xi) Industries

All Gazetted Officers

 

Full powers

 

21.

 

Chief Engineers...

(xii) Public Works

(1)Temporary Engineers

(2)Government employees of Public

(3)Upper Subordinates holding sub-divisional charge or officiating Sub-Divisional Officers

(4)Deputy Collectors

(5)Superintendents in Head Offices

(6)Specialist Officrs, e.g. Consulting Architect, Assisatn Consulting Architect, Electrical Engineers etc.

(7)Assistant Architects Assistant Town Planners in B & R and Public Health

(8)Professors in the Punjab Engineering College

(9)Superintendent of Workshop, Assistant Professor and Lecturers of the Punjab Engineering College

 

 

 

      Full powers

 

 

 

 

Up to four months

 

 

 

Full powers

 

 

Up to four months

 

Full powers

 

22

Superintending Engineers...

(1)Divisional and Sub-Divisional Officers of the Punjab Service of Engineers and Temporary Engineers

(2)Sub-Engineers

(3)Upper Subordinates holding Sub-Divisional charge

(4)Deputy Collectors

 

 

Up to four months, if previously approved by the Chief Engineers in the leave programme or separately.

23

Principal, Punjab Engineering College...

(1)Professors and Associate Professors of the Punjab Engineering College.

(2)Superintendents of workshop, Assistant Professors and Lecturers of the Punjab.

 

Up to four month

 

Full powers

24

Director, Technical Education

(1)Principals, Heads of Departments, Lecturers and Superintendents of workshop of the Punjab Government Polytechnics.

(2)Principals and all other Gazetted staff employed in Junior Technical Schools of the state.

Full powers

 

 

 

Full powers

 

APPENDIX   13

[Referred to in note to Rule 8.44-A and Rule 8.48 (b)]

Leave procedure in the case of a Government employee on leave out of India

                       

REPORT OF ARRIVAL IN THE UNITED KINGDOM

1.         A Government employee taking leave in the United Kingdom must report his arrival in that country to the High Commissioner for India, giving address at which letters will find him.

 

                                    PAYMENT  OF  LEAVE  SALARY

2.         Payment in United Kingdom: No Government employee can begin to draw leave-salary in United Kingdom until he has presented to the High Commissioner a leave-salary certificate in Form Pb. C. S. R. No. 11.

3.         Leave-salary is paid in the U. K. monthly in arrear on the first day of each calendar month.

4.         Payment will be made, at the option of the Government employee drawing leave-salary by any of the following methods:-

            (a)        To the Government employee himself on his personal application;

            (b)        To his banker or other agent, duly authorised under power-of-attorney on production of a life certificate duly filled up and executed.  In cases where the banker has guaranteed the High Commissioner against loss consequent upon dispensation with proof of existence, a life certificate is unnecessary.

            (c)        To the presenter of a payment from comprising a receipt and of life certificate, both duly completed by the Government employee.

Note:    If the Government employee intimates to the High Commissioner his election of this method, he will be regularly supplied with the requisite payment form as the due date of issue approaches.

5.         Payment in a Colony: - No Government employee can begin to draw leave salary from a Colonial Treasury until a warrant in form Pb. C. S. R. No. 12 has been issued in his favour.  Such warrants will be issued in triplicate.  The original, bearing the Government employee’s signature, will be forwarded by the issuing authority to the Colonial authority concerned; the duplicate to the High Commissioner and the triplicate will be retained by the Government employee.  Payment of leave-salary will not be made unless the Colonial authority is in possession of the original and the Government employee of the triplicate of the warrant.

6.         Each payment of leave-salary must be endorsed upon the back of both the original warrant and the triplicate, and an acknowledgment of receipts must be endorsed by the Government employee upon the back of both copies.

7.         When no space for the entry of endorsements of payment remains upon the back of a warrant, or when a warrant is lost or destroyed, a fresh warrant will be issued by the original issuing authority on the application of the Government employee submitted through the Colonial Disbursing Officer.

8.         If the transfer from one colony to another of payment of the leave-salary of a Government employee is sanctioned by the Colonial authorities, such transfer must be reported by the Government employee to Government and to the High Commissioner.

9.         Transfer of payment from the United Kingdom to a Colony and vice-versa:

            (a)        If a Government employee who is drawing his leave salary in a Colony desires to transfer payment in the United Kingdom he can do so on production of his warrant to the High Commissioner.

            (b)        If a Government employee who is drawing his leave-salary in the United Kingdom desires to transfer payment to a colony, he must obtain a warrant in Form Pb. C. S. R. No.12 from the High Commissioner, who will forward the original of the warrant to the Colonial authority concerned.

            (c)        A transfer sanctioned under clause (a) or (b) of this paragraph must be reported by the Government employee to Government.

 

EXTENSION  OF  LEAVE

10.       General Rules: A Government employee absent from India on leave who desires an extension of his leave must make application for such extension not less than three months before the expiry of his leave.  An application made within three months from such expiry will not be considered unless special reasons for consideration exist.

11.       Applications by Government employees on leave in Europe, North Africa, America or the West Indies: An application for extension of leave by a Government employee on leave in Europe, North Africa, America or the West Indies must be made to he High Commissioner, unless the extension is desired on medical grounds, or is for a period of not more than fourteen days, the application must be accompanied by evidence that the Government on whose cadre the Government employee is borne has been consulted and has no objection to the extension.  It is in exceptional cases only that the High Commissioner will grant an extension without the production of such evidence, and then for such period only as may be necessary to obtain the orders of the Government concerned which willk besought by telegraph at the applicant’s expense.

Note:-  When an application for the extension of leave is received from a Government employee on leave in any of the localities mentioned in this paragraph the authority competent to grant leave will inform the Government employee, whether or not there is any objection to the grant of the desired extension and if the extension is approved instruct him to apply to the High Commissioner for the formal grant.

12.       If a Government employee on leave in any of the localities named in paragraph 11 desires, on medical grounds, an extension for a longer period than fourteen days, he must satisfy the medical Board at the India Office of the necessity for the extension.  In order to do so, he must as a general rule, appear at the India Office for examination by the Board; but in special cases, and particularly if he be residing at a distance of more than sixty miles from London, a certificate in a form to be obtained from the High Commissioner may be accepted if signed by two medical practitioners.  A certificate obtained outside the United Kingdom, and signed by foreigners must be attested by Consular or other authority as bearing the signature of qualified medical practitioners.

13.       Application by Government employee on leave elsewhere out of India:

            If a Government employee on leave in any of the localities named in paragraph 11 desires on grounds other than medical, an extension of leave granted on medical certificate, he must satisfy the medical Board at the India Office, by the procedure described in paragraph 12, that he has recovered his health.

14.       An application for extension of leave by a Government employee on leave out of India elsewhere than in the localities named in paragraph must be made to the authority which granted leave.

15.       If an application made under paragraph 14 is for an extension of leave on medical certificate, it must be accompanied by a certificate from two medical practitioners in the following form:-

            “We hereby certify that we have carefully examined C. D. of the _________________________who is suffering from______________________and we declare upon our honor that, according to the best of our judgment and belief, he is at present unfit for duty in India, and that it is absolutely necessary for the recovery of his health that his present leave, which will expire in India on_________________, shall be extended by __________months/weeks”

 

Dated_____________

Place______________

 

            The certificate must describe in full detail the nature of the disease and the present condition of the Government employee.  If it be signed by foreigners, it must be attested by Consular or other authority, as bearing the signatures of qualified medical practitioners.

16.       Certificate of leave necessary before extension can be granted to a Government employee who is not in possession of leave salary Certificate - An extension of leave will not be granted by the High Commissioner to a Government employee to whom no leave-salary certificate has been issued or who has exchanged his salary certificate for a warrant before leaving India, unless he produces a certificate of leave in Form Pb. C. S. R. No. 13 (Certificate of leave necessary before extension can be granted to a Government employee who is not in possession of a leave-salary certificate).

17.       A Government employee who is required by or under rule 8.44 to produce a medical certificate of fitness before returning to duty must obtain permission to return to duty before so returning.

18.       If the Government employee desiring to return is on leave in any of the localities named in paragraph 11, his application must be made to the High Commissioner, and  he must satisfy the Medical Board at the India Office of his fitness to return at least two months before the expiry of his leave.  In order to do so, he must follow the procedure prescribed in paragraph 12.  When the Medical Board has been satisfied, the High Commissioner will grant permission to return.

19.       If the Government employee desiring to return is on leave out of India elsewhere than in the localities named in paragraph 11, his application must be made to the authority which granted his leave, and must be accompanied by a certificate of fitness in the prescribed form.

20.       Permission to return cannot be granted to a Government employee to whom no leave –salary certificate has been issued, or who has exchanged his leave-salary certificate has been issued, or who has exchanged his leave-salary certificate, for a warrant before leaving India, until he produces a certificate of leave in Form Pb. C. S. R. No. 13.

21.       Last Pay certificate:  Before returning to duty, a Government employee on leave in Europe must obtain a last pay certificate from the High Commissioner,. A pay certificate cannot be granted to a Government employee whom no leave-salary certificate has been issued unless he produced a certificate of leave in Form Pb. C. S. R. No. 13.  A Government employee who has drawn his leave-salary on a warrant must, on return to India, deliver to the Accountant-General his copy of the warrant, which will serve as a last pay certificate.

 

Appendices 14 and 15 Omitted

 

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