2.54    Returns showing the progress of patwaris work to be prepared by office Kanungo - Office kanungos shall submit to  tahsildar, in such form and on such dates as may be prescribbed, periodical returns showing agricultural data and the progress of various branches of the work of the kanungos and patwaris.Tehsildar shall be responsible to see that such returns are forwarded to the Deputy Commissioner in due order, correctly and by due date.


          Office kanungos have charge of the rain-gauge at the tehsil (paragraph 12.2)


2.55    Registers maintained by office Kanungo- The Office Kanungo of each tahsil shall maintain (a) note-books chapter 10 of this manual for each estate , for each assessment circle, and for the tahsil.


(b)  any other registers especially prescribed or made over to him by the order of the Financial Commissioers.


The office Kanungo is also responsible for-


(i) custody of all patwari and assessment records filed in the tahsil.

(ii)                                 the custody of blank forms and their issue to the patwaris and kanugos;

(iii)                                the accounts of the patwari and Kanungo establishment of the Tehsil;

(iv)                               the accounts of mutation fees.

(v)                                 the supply of any information required by the Deputy Commissioner or tahsildar respecting entries in records in his charge;

(vi)                               bringing to the immediate notice of the tahsildar reports of calamities submitted by patwaris  in order that they may be forwarded to the Deputy Commissioner.


2.56   Tehsil Registers - Of the registers maintained in tehsil offices, a certain number are under the charge of office Kanungo.On this subject see paragraph 8 of Standing Order 55 (Registers)


2.57    Supply of books  - Sadar Kanungos and tahsil office kanungos should be in possession of a complete set of the revenue books of reference detailed below :-

(1)  Punjab Land Records Manual.

(2)  Settlement Mannual.

(3)  Land Administration Manual.

(4)  Land Administration Acts.

(5)  Financial Commissioner's Standing Orders.

(6)  Direcftor of Land Records' Circulars.


          These officials are responsible fore keeping up to date of all the books of reference and Standing orders.They are also personally responsible for loss of these publications . The sadar and office kanungos  should also keep separate files of instructions issued by the local offiocers and the Financial Commissioners.



2.58.                                               The district Kanungo shall receive in the Deputy Commssioner's office all returns and records due from tahsil offices relating to the work of kanungos and patwaris, submitting them to the Deputy Commissioner, or the officer in charge of the department for his order. He shall issue all orders passed in connection with this work.He shall prepare all statistical statements connected with his department that may be required by the Deputy Commissioner.

          As regards his touring and duties relating to the inspection of patwaris' field kanungos and office kanungo's work, part III of Chapter 8 may be consulted.


Note:  For employment of office and district kanungos to represent the Government in suits under section 45 of the Punjab Land Revenue Act, see note to Rule 12 in Part G of the Punjab Law  Department Manual.


2.59    Register main tained by Kanungo - A certain  number of registers maintained in the district office are under the charge of the district Kanungo.See paragraph 7 of Standing Order 55 (Registers) The registers of revednue free tenures (Muafi and Jagir registers) should be maintained by the district Kanungo, but in some districts owing to the fact that nuimber of muafis and jagirs is large, these registers are in the charge of a muafi or Jagir moharrir, who should work un der the supervision ofthe district Kanungo and no0t under that of any other official.

          He shall keep for each assessment circle , for each tahsil,and for the entire district note books in the same forms as those prescribed for office kanungos at tahsils,any other registers specially prescribed or made over to him by orders of the Financial Commissioner and also all statistical returns furnished to the Deputy Commissioer by the Kanungo and patwari agency.


2.60    Register of patwari circle -           2.60. He shall also keep up a register of the patwari circles of each tahsil in form annexed.





Note:  The register shall open with an index of circles in alphabetical order giving the page at which each will be found.

(2) The index shall be followed by a page for each field kanungo's charge in the same form as the rest of the register, except that column 2 will be left blank; and in column 3 to 9 shall be entered the total figure of the charge instead of the details of each patwari's circle.


3.     Then shall follow the entries for each patwari circle, a page for each circle, the circles being arranged in their serial order.

4.     A copy of the register, the last column excepted shall be kept by the office Kanungo at the tahsil.


5.     The entries in column 3 shall be kept up-to-date; those in column 4-9, shall be corrected for each village, whenever is quinquennial returns are received, by drawing a line through the previous data of the village and entering its new data below the last village of the circle.


6.     Entries regarding the circle of a field Kanungo shall be amended quinquennially when jamabandis of all the villages in that circle have been prepared and not annually.


Details of villages included in circle


Name of Field Kanu




and name

of Patwari



of Patwari


name and grand


 name 's nativet village,

 date of appoint

ment and date of birth





vated area





nue assess









of khat





of jama






on the



of the



















2.60. Maintenance of register containing particulars of patwaris and kanungos - The sadar Kanungo should maintain a register in the annecxed form showing seniority, qualification, tetails of service, pubishment, praise, reward etc.about kanungos and patwaris.The entries  in this register should be kept up to date.


Register of Patwari's /Kanungos

(To be kept by the Sadar Kanungo)

Showing Seniority, Qualifications, details of service, punishment ,etc.




SN according to Seniority

Name of Patwari Kanungo

Educational qualifications

Date of Birth

Date of entry in service

Date of confirmation

Station of posting

Date of posting
































Details of punishment awarded

Details of praise and reward

Date of order with designation of punishing authority

Nature and quartum of punishment

File No.

Date of order with designation of officer passing the order

Nature of service of good work with briefnote aboput praise and reward

File No.

























2.61    District kanungos diary to be submitted to collector - On the day following his return from tour the district Kanungo, shall submit his diary to the Deputy Commissioner, through the Sub Divisional officer, if his inspection relates to the work of patwaris and kanungos in a sub division, otherwisethrough the officer incharge. His diary should be in the same from as that of a field Kanungo.


2.62    Deleted.



2.63    Arears of mutation -         In order to keep the Deputy Commissioner informed of the state of mutation arrears , the sadar Kanungo shall be responsible for the preparation of an abstract showing the mutations pending in the circle of each revenue officer and laying it before the officer incharge and the Deputy Commissioner alongwith the diaries. To enable the sadar Kanungo to get hold of this information,the patwaris shall note in their monthly diaries, the number ofmutations pending in their circles. When forwarding these diaries to the sadar kanungos office, the office Kanungo shall attach a statement showing the number of mutations ending in each revenue officer's circle.Where are rears in any circles are heavy, the Deputy Commissioner, should ascertain to which patwaris circle they relate and the reasons why the revenue officer concerned has not visited that circle recently.


2.64.   With regard to contingent expenditure -  The District Kanungo shall keep a register in Form14 given in the Civil Account Code(Volume I) in which he shall enter all contingent expenditure under its proper heads, It is the duty of the District Kanungo to see that the budget allotments are not exceeded and, if necessary, extra allotments are applied for in good time. Monthly detailed contingent bills shall be submitted to the Director for counter signatures by the 10th of the following month.



2.65    Advances for contingent expenditure -The Deputy Commissioner apportions permanent advances to each tahsildar and to the district Kanungo from which  which petty expenses can be met. The accounts of these advances should be kept by the district and office kanungos quite apart from the accounts of any other permanent advance. Both district and office kanungos should from time to time report to the Deputy Commissioner all items paid from their permanent advances and obtain recupment of the amount expended. The accounts are kept in the following form :-


Register of Contingent Expenditure met from the office Kanungos permanent advance of Rs.________________and subsequent adjustments_____________

Tehsil _______________District.__________________             




Date    Serial No.of    details of expenditure                     Receipts         Expenditure    Balance          Remarks

          of each each   or receipt                                                                     after   

          expenditure                                                                                      each




                                                                        Rs                 Rs                 Rs

                               Advance                             30.00             ..                   30.00

5th July1963   Freight of forms received               ..                   3.25              26.75

                     from Government press

10th July1963 2.Binding of Register                      ….                1.75              25.00

12July 1963   3.Hire of Rckshaw for carriage of

                     bank paper                                                     1.50              23.50

15thJuly1963  4. Repair to flags and chairs

16th July1963 Received on account of items                    5.00              ..                   27.25

                     1& 2 by cheque No.15 of 1963

20th July,1963           Hire of a Rickshaw for carriage

                     of note books received from

                     Government press.




2.66    Disease among animals - The sadar Kanungo is responsible to see that the return showing the statistics of disease among animals is received from each patwari through the field Kanungo quarterly.He shall send such returns when complete direct to the Veterinary Assistant Surgeon concerned.


2.67    Village birth and death register - District and field kanungos when on tour should occasionally test village birth and death Registers. When it is proved to their satis faction that the registers are defective, the matter should be reported to the Deputy Commissioner for necessary action.






(This chapter supersedes standing order No. 15, original issue, dated 24th August ,1909 first reprint, dated 31st October, 1911 , second reprint, dated 28th May, 1925 , standing order No. 6, Ist reprint, dated 8th March, 1910 , second reprint,dated 13th May, 1929 , and third reprint , dated 11th October,1929, and paragraph 19 to 27 of standing order No.16.)






Section                    Subject                    Paras


1                   Patwari circle                      3.1,3.3. to 3.5

II                  Patwari candidate                3.6

III                 Patwari School                    3.10

IV.                                Deleted

V                  Assistant Patwaris               3.13

VI                 General duties                     3.14 to 3.17 A

VII                Police duties                       3.18 and 3.19

VIII               Revenue collections             3.20 to 3.23

IX                 Deleted

X                  Deleted

XI                 Patwari Service Book                     3.29

XII                Deleted

XIII              Deleted

XIV               Account Rules                               3.44 and 3.45




Section         Subject                              Paras


XV                Deleted

XVI               Fees                        3.48 to 3.50

XVII             Rewards and honoraria        3.52

XVIII            Deleted

XIX              Patwarkhanas                     3.57

XX                Deleted

XXI              Transfer and promotion       3.59

XXII             Patwari paper                      3.62 to 3.67

XXIII            Equipment                          3.68 to 3.78

XXIV            Diary etc.                           3.79 to 3.88

XXV             Stationery for Patwaris        3.89 to 3.98

XXVI            Custody and destruction

                     of patwaris records             3.99 to 3.106

Appendix       A-Curriculum of Patwaris


Appendix       B –Examination of Patwaris

Appendix       C-Deleted

Appendix       D-Instruction regarding the

                     repairs of Patwarkhana

Appendix       E –Employment of patwaris

                     and temporary establishment

                     in settlement.

Appendix       F-Deleted

Appendix       G- Forms






The Punjab Revenue Patwaris, Class III Service Rule ,1966




The 4th Januar,1966


          No.G.S.R.3/C.A.17/87S.-With reference to the Punjab Government Revenue Department, notification No.GSR.225/C.A.17/1887/S.28/65, dated the 10th September,1965 and in exercise of the powers conferred by sub section (I) of section 28 of the Punjab Land Revenue Act,1887,the Governor of Punjab is pleased to make the following rules:-


1.               Short title, commencement and application


          (1)      These Rules may be called the Punjab Revenue Patwaris, Class III Service Rules,1966.

          (2) They shall come into force at once.

          (3) They shall apply to the post specified in Appendix 'A' to these fules.


2.        Definitions : - In these rules, unless the context otherwise requires:-


(a)        'Board' means the Subordinate Services Selection Board, Punjab,

(b)       'Collector' means the Collector of the District and includes          the Settlement Officer and the Colonization Officer,

(c)      'Commissioner' means the Commissioner of the Division or any other officer authorized by a general or special order of Government to perform the functions of the Commissioner;

(c)       'Direct appointment' means an appointment made otherwise than by promotion or by transfer of any official already in the service of the State Government;

(d)       'Financial Commissioner' means the Financial Commissioner, Revenue or any other officer authorized by a general or special order of Government to perform the functions of the Financial Commissioner;

(f)       'Government' means the Punjab Government in the Administrative Department;


(g)      'Head of Department' means the Director of Land Record s, Punjab, or any other officer who is declared as such;

(h)      'Patwari' means a Revenue Patwari including an Assistant Patwari;

(i)         any University incorporated by law in any of the States of India ; or

(ii)             in the case of degrees or diplomas obtained as a result of examination held before the 15th August, 1947, the Punjab Sind or Dacca University; or

(iii)           any other university which is declared by      Government to be a recognized University for the purposes of these rules;

(iv)           Service means the Punjab Revenue Patwaris Classs III Service.


2.                                    Number and character of posts:- The service shall  comprise the posts shown in Appendix 'A' to these  rules.

          Provided that nothing in these rules shall affect the inherent right of the Government to add or to reduce the number of such posts or create new posts with different designation and scales of pay whether permanently or temporarily.


3.               Mode of acceptance of Patwari candidates:- (1) As and when a requisition is received by the Board from the Collector, the Board  shall recommend to the Collector such number of candidates for acceptance as Patwari Candidates as the Collector may specify in the requisition.


(2)      For the purpose of direct appointment to the Service a register of Patwari candidates shall be maintained by the Collector in each district in which the names of Patwari candidates shall be entered in the order in which they are recommended by the Board.


(3)      The number of Patwari candidates that may be enrolled on the register of a district shall be such as may be determined by the Government from time to time.


4.                                    Nationality, domicile, character and age:- (1) No person shall be accepted as a Patwari candidate, unless he is:-

(a)   a citizen of India or

(b)  a subject of Sikkim or

(c)  a subject of Nepar or

(d)  a subject of Bhutan or

(e)   A tibetan refugee who came over to India before the Ist January 1962 , with the intention of permanently settling in India; or

(f)   a person of Indian origin who has migrated from Pakistan with the intention of permanently settling in India:


Provided that a candidate belonging to categories (c),(d) ,(e) and (f) shall be a person in whose favour a certificate of eligibility has been given by the competent authority, and if he belongs to category (f) the certificate of eligibility will be issued for a period of one year, after which such a candidate will be retained in service subject to his having acquired Indian citizenship.

(2)                                 A candidate in whose case a certificate of eligibility is necessary may be admitted to an  examination or interview conducted by the Board or any other recruiting authority on his furnishing proof that he has applied for the certificate and he may also provisionally be accepted as a candidate subject to the necessary certificate being given to him by the competent authority.

(3)                                 No person shall be accepted as a Patwari candidate unless he produces a certificate of Character from the Principal academic officer of the University, college, school or institution last attended, if any, and similar certificates from two responsible persons not being his relatives, who are well acquainted with him in his private life and unconnected with his University College, School or institution.


(4)                                 No person who is less than 17 years or more than 25 years of age or such age as may from time to time be fixed by Government for new entrants into service , shall be accepted as a Patwari candidate;


Provided that in the case of candidates belonging' to the Schduled Casts, Schedules Tribes or other Backward Classes, the maximum age limit shall be such as may be fixed by Government from time to time.


(6)      Disqualifications:- (i) No person,who has more than one wife living or who having a spouse living, marries in any case in which such marriage is viod by reason of its taking place during the life-time of such spouse shall be eligible for being accepted as a Patwari candidate, and (ii) No woman, whose marriage is void by reason of the husband having a wife living at the time of such marriage or who has married a person who has a wife living at the time of such marriage shall be eligible for being accepted as a Patwari candidate.


Provided that the Government may, if satisfied that there are special grounds for so ordering , exempt.


7.        Academic qualifications:- No person shall be accepted as a Patwari candidate for appointment to the service unless he—

          (i)       has passed the Matriculation or Higher Secondary examination of a recoognised University preferably with Agricultrue as one of the subjects;


          (ii) Possesses qualifications in Hindi and Punjabi upto Middle standard or such standard as may be specified by the Government from time to time, and


(ii)             has a good knowledge of a rural economy and culture.


7.                          Qualifications for appointment—(1) No Patwari candidate shall be eligible for appointment to the Service unless he qualifies that Patwar examination after attending the Patwar School for a minimum, period of one year, and after passing the examination undergoes such practical field training for a period of six months as may be specified by the Collector.

(2)                                 If the candidate fails to pass the Patwar examination within  a period of 3 years from the date of his acceptance as candidate his name shall be struck off from the register of candidates.


(3)                                 Nothing in this Rule shall apply to a candidate who has already passed the Patwar examination before he is accepted as a candidate and has also undergone particlal field training as specified in sub rule(1)


(9)      Appointing authority—Appointment to posts in the Service shall be made by the Collector.


10.      Method of appointment—(1) Appointment to the Service shall be made :-

(a)      in the case of Patwaris.


(i)       by promotion from amongst the Assistant Patwaris;or

(ii)      by direct appointment from amongst the accepted patwari candidates, or

(iii)      by transfer of an official already in the service of the State Government and

(iv)     by absorption of the retrenched or likely to be retrenched officials of the Punjab Consolidation Department" (No G.S.R.5 P.A.17/87/S.28 Amd: (1)/71dated 7th January,1971.


(b)  in the case of Assistant Patwaris by dirdect appointment from amongst the accepted Patwari candidates.


(2)      When any vacancy arises, the appointing authority shall determine the method in which the same shall be filled in.


(3)      All promotions shall be made by selection on the basis of seniority-cum-marit and seniority alone shall not give any right to appointment.


11.      Order in which appointments are be be made from amongst candidates. Appointments from amongst patwari candidates shall be made in the order in which their names appear in the register of patwari candidates.


12.      Consequence of failure to join appointment. If a candidate , on appointment to the Service, is unable for any reason, other than the orders of Collector, to join his appointment within one month from the date of receipt of orders of appointment, the Collector may cancel; the order of appointment and may also remove his name from the register.


13.      Removal of name of patwari candidates from register, without prejudice to the provisions of sub rule(2) of rule8, the Collector may at any time order the removal of the name of any person from the Register of patwari candidates for any reason which he may deem fit.


Provided that no order under this rule shall be passed without giving the candidates, whose name is sought to be removed, an opportunity of making any representation that he may desire to make, and unless such representation has been taken into consideration;


14.      Probations—(1)Persons appointed to the Service shall remain on probation for a period of two years, if recruited by direct appointment, and one year if recruited otherwise.


Provided that---

(a)   Any period, after appointment to the Service spend on deputation on a corresponding or a higher post, shall count towards the period of probation fixed under this rule;


(b)  In the case of an appointment by transfer, any period of work on an equivalent or higher rank prior to appointment to the Service may at the discretion of the appointing authority,be allowed to count towards the period of probation fixed under this rule;and


(c) any period of officiating appointment in the service shall be reckoned as a period spent on probation but no member who has thus officiated shall, on the completion of the prescribed period of probation, be entitled to be confirmed ,unless he is appointed against a permanent  post.


(2)      If the work or conduct of a person appointed to the Service during the period of probation is , in the opinion of the appointing authority, not satisfactory, it may—


(a)   dispense with his services, if recruited by direct appointment , or

(b)  if recruited otherwise;


(i)  revert him to his former post;or


(ii) deal with him in such other manner as the terms and conditions of his previous appointment permit.


(3)  On the completion of the period of provation of a person, the appointing authority may;-

(a)             if his work or conduct has, in its opinion, been satisfactory;--


(i)                                                                            confirm such person from the date of his appointment if appointed against a permanent vacancy, or

(ii)      confirm such person from the date from which a permanent vacancy occur, if appointed against a temporary vacancy;or

(iii)      declare  that he has completed his probation satisfactorily, if there is no permanent vacancy,.or


(b)            if his work or conduct has not been, in its opinion, satisfactory:-

(i)                                                                            dispense withbhis services, if appointed by direct appointment, or if appointed otherwise, revert him to his former post, or deal with him in such other manner as the terms and conditions of his pre vious appointment permit , or


(ii)      extend his period of probation and there after pass such orders as it could have passed on the expiry of the first period of probation:


          Provided that the total period of probation, including extension, if any, shall not exceed three years.


15.      Seniority:-The seniority inter-se of members of the Service in each cadre shall be maintained district wise and shall be determined by the length of contenuous service on a post in that cadre:


          Provided that in the case of two or more members appointed on the same date, their seniority shall be determined as follows:


(a)   a member recruited by direct appointment shall be senior to a member recruited otherwise;

(b)  a member appointed by promotion shall be senior to a member appointed by transfer;

(c)      in the case opf members appointed by promotion or transfer, seniority shall be determined according to the seniority of such members in the appointments from which they were promoted or transferred and


(d)      in the case of members appointed by transfer from different cadres, their seniority shall be determined according to pay preference bering given to a member who was drawing a higher rate of pay in his previous appointment if the rates of pay drawn are also the same then by their length of service in those appointments and if the length of such service is also the same, an older member shall be senior to a younger member.


Note.1 - This rule shall not apply to persons appointed on purely provisional basis pending their passing the qualifying test.


Note 2 - In the case of members whose period of probation is extended under rule 14, the date of appointment for the purpose of this rule shall be deemed to have been deferred to the extent the period of probation is extended.


16.                                                                    Pay - The members of service shall be entitled to such scales of pay including special pay, if any, as may be authorized by Government from time to time. The scales of pay at present in formce in respect of specifield post given in Appendix 'A' to these rules.


17.      Conduct - (1) In matters relating to conduct, the members of the Services shall be governed by the Government Servants conduct Rules, 1955, as amended from time to time.


          (2)      Unless the Collector for reasons to be recorded in writing considers imposition of a punishment lesser than dismissal, a member of the Service shall be liable to dismissal,--


(a)                       if he engages in trade or lends money to Agriculturists or has any interest, direct or indirect, in such transaction either in his own circle or in any other circle, or


(b)                       If he purchases land at auction sale with out the previous sanction of the Head of epartment. Such land shall be deemed to include agricultural land and land in town sites auctioned for building or other purposes; or


(c)                       If he receives any fee not authorized by in structions issued by the Government for the performance of any of his duties;or


(d)                       If he without sufficient cause fails to enter in the register of mutations.


(i)       any case of inheritance within three months of the entery of the death of the right holder in the Chaukidar's register.


(ii)      any transfer by registered deed within one month of the receipt of the registration memorandum from the Field Kanungo;


(iii)      any case of consolidation of holdings with in three months from the date of receipt of an order passed under section 21 or 42 of the East Punjab Holdings (Consolidation and Prevention of Fragmentation) Act,1948, and


(iii)           any transfer by unregistered deed or by verbal transfer within six months of the date of the transaction, unless he can prove that he had no means of discovering the transfer at the first harvesting inspection which was made after the saiod date, or

(e)      if he fails to produce the records when called upon by the consolidation staff unless he can give cogent reasons for not producing them; or


(f)       if he introduces a client to a legal practitioner or in any way acts as an intermediary between inhabitants of his circle and legal practitioners, whether or not it is proved that he requested for or accepted any remuneration.


18.      Discipline, punishments and appeals.—(1) Save as otherwise provided in these rules, in matters relating to discipline punishment, appeals and revisions, the members of the service shall be governed by the Punjab Civil Services (Punishment and Appeal) Rules, 1952 , as amended from time to time subject to the modifications given in Appendix 'B' to these rules.

          Provided that the nature of penalties which may be imposed the authority empowered to impose which penalties, the appellate authority and second appellate authority shall be as specified in Appendix 'C' to these rules.


(2)      The authority competent to pass an Order under clause (c) and (d) of sub rule(1) of rule 10 of the Punjab Civil services(Punishment and Appeal) Rules, 1952 and the appellate authority shall also be as specified in appendix (D) to these rules.


19.      Pension Leave, traveling allowance and other matters.-In respect of leave, pension, general provident fund traveling allowance compensatory allowance, joining time, subsistence allowance and all other matters not expressly [provided for in these rules, the members of the service shall be governed by such rules and regulations as may have been or may here after be adopted or framed under the Constitution of India or any law or rules made hereunder for other Class III Government employees.


20.                      Liability to transfer.-Every member of the Service shall be liable to transfer under the order of :-

(i)                   Collector anywhere with in the District, or


(ii)                  Heads of Department anywhere within the State or


(iii)                Government anywhere within India under the administrative control of the Punjab Government.


21.                      Power of relaxation - Where the Government is of the opinion that it is necessary or expedient so to do, it may, by order, for reasons to be recorded in writing , relax any othe provisions of these rules with respect to any class or category of persons.


22.                      Repeal and saving.—The rules contained in paragraphs 3.2 to 3.12, 3.24 to 3.28 , 3.38 to3.40 , 3.46 to 3.47 , 3.54,3.56-A , 3.58,3.60 and 3.61 of the Punjab Land Records Manual are hereby repealed.


Provided that any order made or action taken under the rules so repealed shall be deeded to have been made or taken under the corresponding provisions of these rules.


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