INSTRUCTIONS REGARDING RELIEF FOR NATURAL CALAMITIES

 

CONTENTS

 

SN

Subject

Number

Date

 

Summary of Items/Norms for Relief

 

 

1

Instructions for disbursement of relief to the farmers and landless persons who have suffered damage to their crops during Kharif 1987

Memo No.5/49/87-ERTL-V/11726

 

6/11/1987

2

Policy Instructions regarding relief for persons affected by floods during the 1988 Monsoon season

Memo No.5/ 108/88-ERTL.V /9737

10/10/1988

3

Instructions regarding relief for persons affected by floods during the 1990 monsoon season

Memo No. 13 / 22/90-ER-II/5824

 

12/9/1990

4

Instructions regarding relief for persons affected by floods during the 1990 monsoon season

Memo No.13 /22/90-ERII/8047

28/11/1990

5

jVK s'A gqGkfts ftneshnK B{z ;jkfJsk d/D pko/

whw' Bz 13$22$90- Jh nko 2$2404- 2419

18/3/91

6

Revision of norms for the grant of relief to the persons affected by Natural Calamities

Memo No.5/38/91-ERII/1350

17/2/92

7

Revision of norms for the grant of relief to the persons affected by Natural Calamities

Memo No.7/4/90-ERII/3604

26/7/93

8

Instructions regarding relief for persons affected by heavy rains, floods during the 1993 Monsoon season

Memo No. 7 / 4 / 90-ERII/4857

13/8/93

9

Relief for damage to fruit gardens by Natural Calamities

Memo No.7/4/90-ERII/4902

18/8/93

10

Relief for damage to agricultural produce caused by fire on the way from fields to Mandis

Memo No.7/4/90-ERII/4806

18/8/93

11

Instructions regarding relief for crop damaged in early stages by floods during July 1993

Memo No.7/4/90-ERII/6674

17/9/93

12

Increase in the amount of Bearer Cheques from Rs. 250 to Rs.1000

Memo No.7/4/90-ERII/6715

20/9/93

13

;oekoh iwhB s/ nDnfXekos s'o s/ pD/ wekBK$M[ZrhnK d/ j'J/ B[e;kB bJh okjs d/D pko/

whw' Bz 2$12$93-;;-2$8355

6/12/93

14

Grant of exgratia on the death of a person by falling of tree by furious dust storm

Memo No. 2 / 174 /93-ERII/8472

10/12/93

15

jVK d'okB d{;o// fifbnK$okiK d/ tk;hnK BPz fijBK dh iI[bkJh 1993 d/ jVK Bkb j'Jh w's dh n?e; ro/;ahnk rokN d/D pko’//

whw' Bz 22$1$94-;;-2$222

 

12/1/94

16

nZr Bkb j'J/ B[e;kB dh okjs d/D pko/ ;g;aNheoB

whw' Bz 27$4$90-;;-2$7303

9/11/94

17

n;wkBh fpibh Bkb j'J/ B[e;kB dh okjs d/D pko/

whw' Bz 27$4$90-;;-2$7305

9/11/94

18

Revision of norms for the grant of relief to the person affected by Natural Calamities

Memo No.7/7/95-ERII/4731

25/8/95

19

Instructions regarding relief or persons affected by heavy rains/ floods during the year 1995 monsoon season

Memo No.7/7/95-ERII/5192

 

14/9/95

20

Relief to the rains/ floods victims

Memo No.  PA/JSR(L)95

22/9/95

21

Norms for the grant of relief to the persons affected by Natural calamities

Memo No.7/7/95-ERII/3601

19/5/97

22

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whw' Bz 5$70$97-;;-4$4815

14/7/97

23

Norms for the grant of relief to the persons affected by Natural calamities

Memo No.7/7/95-ERII/6885

23/9/97

24

Norms for the grant of relief to the persons affected by Natural calamities

Memo No.7/7/95-ERII/201

9/1/98

25

e[dosh nkcsK ekoB ;oho d/ fe;/ nzr iK Biao d/ ;dk bJh Bk ofjD ekoB vkeNoh w[nkfJBk eoB ;pzXh

whw' Bz 2$2$94-;;-2$4161

5/6/98

26

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whw' Bz 2$12$98-;;2$5896

3/8/98

27

Allotment of funds under the head “2245-Relief on account of Natural Calamities” for the year 1998-99 – Emergent flood protection works

Memo No. 2 / 32 /98-ER-II/5375

16/7/98

28

Relief for cotton crop damaged on account of pest attack

Memo No.2/36/99-ERII/12767

20/12/2000

29

Constitution of State Level Committee to Administer the Calamity Relief Fund

No. 2/2/2001-ER-II/1298

23/2/2001

30

Relief for loss of crop on account of fire

No. 7/4/2001-ER-II/5003

12/7/2001

31

Relief for crop loss due to fire in April/May, 2001

No. 7/4/2001-ER-II/5004

12/7/2001

32

Release of funds for relief on account of natural calamities – streamlining the working thereof – checklist and proformas.

No. 2/20/2000-ER-II

16/7/2001

 

 



6/11/1987

Government of Punjab

Department of Relief and Rehabilitation

(ERTL Branch)

 

From

            Financial Commissioner Revenue,

            Punjab, Chandigarh

 

To

1.                  All the Commissioners of Divisions in the State.

2.                  All the Deputy Commissioners in the State

3.                  All the Sub Divisional Officers(c) in the State

 

Memo No.5/49/87-ERTL-V/11726

Chandigarh dated the 6/11/1987

 

Sub:     Instructions for disbursement of relief to the farmers and landless persons who have suffered damage to their crops during Kharif 1987.

 

            As you are aware Punjab had hardly recovered from the serious natural calamity caused by heavy rains  / hailstorms in the months of April and May 1987 which had caused extensive damage to the ripened and harvested wheat crop in 9 out of 12 districts, that another serious natural calamity in the shape of Drought which has had no paralled in the past several decades be fell the state. After getting reports from the field, the drought affected areas were identified as Ropar, Hoshiarpur, Gurdaspur and parts of Patiala district in the Kandi belt and the districts of Sangrur, Bathinda, Faridkot and Ferozepur in the water scarcity zone. A Central Team headed by the Additional Secretary, Government of India, Ministry of Agriculture visited some of the affected districts on 10-11/9/1987. The State Govt’s proposals on drought relief submitted to the Central Govt through its memoranda were considered in the wrap up meeting on 12/9/87. In early Sept 1987 Deputy Commissioners were requested to undertake special girdawari to identify the areas left unsown during Kharif, 1987 compared to Kharif 1986. They were also asked to assess the extent of damage caused to the Kharif crops (above 25% and upto 50%, 51% and upto 75% and above 75%) during the normal Kharif girdawari.

2.         As you are already aware, the State Government has announced a bonus of Rs. 17/- per quintal on paddy sold in notified mandis by Punjab farmers this year.

3.         For farmers who had sown non paddy crops and for small and marginal farmers who have not been able to sow some acres during Kharif 1987 compared to Kharif 1986, Government has decided to provide the following types of Drought Relief:

“Input subsidy for small and marginal farmers for areas remaining unsown during Kharif 1987”

            Small and marginal farmers holding land not exceeding 5 acres (Whether irrigated or unirrigated, whether as owners, tenants or mortgagees) will be provided input subsidy in kind at the rate of Rs. 350/- per acre in the shape of seed, fertilizers, pesticides, etc. through MARKFED. Assessment lists of eligible small and marginal farmers will be drawn up by the Deputy Commissioners and made available to the District Manager, MARKFED. Markfed will arrange lifting of inputs by eligible small and marginal farmers against their entitlement and will subsequently file a copy of their disbursement record for audit purposes with SDO(c) by 31/12/1987.

 
Relief for damage to non paddy crops in State

As in Rabbi 1987, crop damage relief is to be provided for damage to non paddy crops in the cases where the damage exceeds 25%, at the same scales as were applicable to the wheat crops damaged during April-May 1987. This relief will be given khatauni wise and upper limit will be 5 acres per khatauni. If there are more than one farmers in a single khatauni, the relief will be given to them pro-rate. Farmers will include owners, tenants and mortgagees with possession.

 

Farmers

Relief in cash to the farmers on account of damage to crops due to drought during Kharif 1987

            (a)        Where the loss to crops exceed 75%                Rs.700 per acre

            (b)        Where the loss to crops exceeds                       Rs.400 per acre

                        50% but does not exceed 75%

 

            (c)        Where the loss to standing crops                       Rs.200 per acre

                        exceeds 25% but doe not exceed

                        50%.

            (d)        Where the loss does not exceed 25%                Rs. Nil

            This relief will be disbursed through Account Payee Cheques.

 

4.         Fodder relief for landless cattle owners and marginal farmers, cattle owners

Landless cattle owners & Marginal farmers who are also cattle owners, in the Kandi areas are proposed to be given fodder relief at the rate of Rs. 30 per adult animal and at Rs.15/- per calf subject to an over all ceiling of 8 animals per family. This relief will be disbursed in cash through Account Payee Cheques. Subject to availability of funds, small farmers and Marginal farmers in the Kandi areas may also be given such relief.

5.         Guidelines for preparation and verification of assessment lists

(i)                  The assessment lists of landowners/cultivators and of landless cattle owners, eligible for relief, would be prepared on the basis of special and general girdawari carried out during Sept.-Oct. 1987 separately in the prescribed proforma. These lists should bear the certificates from the Circle Revenue Officer about their authenticity. Every page of the list should be countersigned by SDO (C)  concerned. The lists should be prepared in duplicate, one copy of which would be maintained n the office of SDO(c) concerned and the other given to the Circle Revenue Incharge of the disbursement of relief.

(ii)                10% check of these lists should be conducted by the SDO(c) himself as per general instructions on the subject.

6.         The relief shall be disbursed strictly in cash and kind to the eligible farmers, tenants and mortgagees with possession through account payee’s cheques to be delivered to them by Sub Divisional Officer (C) or Circle Revenue Officer concerned. The following procedure shall be followed :

(i)                  The disbursement shall normally be made by the Sub Divisional Officers(c) and the Circle Revenue Officers. However, other Naib Tehsildars may also be authorised to do this work by the Deputy Commissioners concerned.

(ii)                Each Disbursing Officer should be given a specified number of villages for the purpose of disbursement and his detailed programme of disbursement should be available at the Sub Divisional headquarters and District headquarters.

(iii)               Disbursement should be made only in the village assembly in the presence of village elders i.e. Lambardars/Sarpanches and Panches, etc.

(iv)              Publicity should be made about date, place and time of disbursement in the village atleast two days in advance. The entry to this effect should also be made in the Roznamcha Waqiati.

(v)                Disbursement should be made at one go for the farmers/tenants mortgagee with possession simultaneously.

(vi)              The share of land owners/tenants/sindis shall be apportioned amongst them according to the entries in the revenue record or as agreed to by both the parties or the customary terms of tenancy etc.

(vii)             It has been noticed that at some of the places in the state, although the cultivation is made by the tenant but the entries in the revenue record are in the name of the landowners as “self cultivation”.  It has been decided that discreet enquiries should be made by the Disbursement Officers in this respect. They may prepare individual files and keep a note about their verification which should be duly authenticated by them. On the basis of this verification, the share of relief should be appointed between the landowners and the actual cultivator-tenant interse in the ratio in which they would have otherwise distributed their crops. The files should then be consigned alongwith other Disbursement Records in the Record Room so as to be available at the time of enquiry into any complaint, as and when required.

(viii)           The Disbursement Officer shall be personally responsible for correctness of the lists and the truthfulness of the disbursement. After completing the disbursement on the date notified, he shall certify about the factum of disbursement and the total amount disbursed, in the Disbursement Register. No interpolation in these lists should be made. Overwriting should be avoided.

(ix)              Payments should be made only through payees A/C Cheques. To ensure the availability of requisite number of Cheque Books, adequate funds with the banks concerned and prompt payment by the banks on the production of cheques at the counter, the Deputy Commissioners should tie up with the banks located in the Districts and finalise modalities. The services of Nationalised Banks, Co-operative Banks and Land Mortgage Banks should be utilised to the maximum extent for this purpose.

7.         Supervision and Checking

Besides the Sub Divisional Officers (c), Deputy Commissioners and Commissioners of Divisions may either themselves conduct intensive tours of the area in their jurisdiction to supervise the disbursement of relief on Drought. They should ensure that the instructions issued by the government are meticulously followed and the time of schedule notified is strictly adhered to. The State government shall also depute some officers from the headquarters to coordinate and supervise the overall arrangements relating to disbursement of Drought relief.

 

8.         Disposal of complaints

            The Sub Divisional Officer(C ) and Deputy Commissioners should ensure that a proper record of all the complaints received about the assessment/disbursement of relief, is maintained and its regular monitoring is down. Weekly reports about the number of complaints pending, number of complaints received and disposed of, may be sent to the State Government as before. As far as possible, it should be ensured that such complaints are attended to within the shortest period say 7-10 days and are not allowed to remain pending for more than a fortnight.

 

9.         Monitoring

(i)                  The Divisional Commissioners should monitor the progress of disbursement of relief regularly in this respect and ensure that the time schedule is strictly followed.

(ii)                One of the Additional Deputy Commissioners at headquarters should be designated by the Deputy Commissioners as Nodal Officer for monitoring the progress of Disbursement of Relief in the District and reporting the same to the government and to the Divisional Commissioner every Monday. His name, designation, telephone Nos. (both office and residence) should be intimated to the government.

 

10.       Avoiding of mistakes pointed out by Audit

            Audit parties sent by Accountant General, Punjab for conducting Audit of the disbursement of relief on account of Natural Calamities have generally pointed out the following type of objections :

(i)                  While disbursing of relief, land ceiling imposed by Govt is not strictly followed leading to excess payment.

(ii)                Assessment lists are not properly prepared, checked and countersigned.

(iii)               Registers regarding accounts of disbursement are not property maintained.

(iv)              Disbursement certificates in respect of relief disbursed are not sent promptly to Accountant General (Audit).

(v)                Audited and certified figures of expenditure are not sent in time, resulting in delay in the reconciliation of accounts.

The Deputy Commissioners and Sub Divisional Officer (C ) should ensure that the assessment and disbursement record is correctly maintained in the proforma already enclosed with the Punjab Government instructions dated 23/5/1987 with necessary modifications, separately for input subsidy, relief for damaged cropped area and subsidy for fodder. The audit objections pointed out above and also those indicated in the earlier audit note should be taken care of and the mistakes are not repeated.

 

11.       Time schedule for various activities

            The preparation and verification of assessment lists of farmers and cultivators should be completed by 31st October 1987.

            The disbursement of relief in cash should be taken up from 20th November 1987 and completed within a month by 20/12/1987. The complete Disbursement Records should be consigned to the record room of Sub Divisional Officer (C ) by 31/12/1987. Deputy Commissioners should send their detailed write up regarding the successful completion of relief work to the government by the 15th January 1987, in the proforma mutatis-Mutandis already circulated.

12.       At the time of preparation of assessment lists and the disbursement of relief during Rabi 1987, certain clarifications were sought by the Deputy Commissioners which were given by the State Government from time to time. The gist of the various points raised and the clarifications issued by the State Government in regard to the instructions on Relief to farmers on account of heavy rains & storms etc. is given in the Annexure-I.

 

13.       The receipt of these instructions may please be acknowledged immediately.

 

                                                                        Joint Secretary to Govt Punjab

                                                                        Revenue department


 

Annexure-I

Gist of clarifications issued by the State Government in respect of various points raised by the Deputy Commissioners regarding disbursement of relief on account of damage caused by heavy rains/storms during April-May 1987

1

Punjab Govt TPM No. 5/8/87-ERTL-V/5330 dated 3/6/1987

Method of apportionment of relief in case of a holding where a part of the land is under self cultivation by the landowner and the other part is with one or more tenants. If a landowner has five acres of land under self cultivation and 10 acres are cultivated through a tenant, the landowner will be entitled to the extent of 1/3rd or the permissible ceiling of 5 acres and the tenants would got relief in the same proportion as the area under their tenants bears to the total holding. In case of Batai the landowner will get his share of Batai out of relief payable to his tenant

2

Punjab Govt TPM No. 5/8/87-ERTL-V/Spl dated 3/6/1987

Disentitlement to relief of unauthorised occupants of Govt/ Evacuee lands- Those occupants who have been in possession of Govt / evacuee land and have been paying damages charges / rent to govt will however be entitled to compensation.

3

Punjab Govt TPM No. 5/8/87-ERTL-V/Spl dated 10/6/87

Payment of relief through special power of attorney in case of absentees- In case of absentee relief may be disbursed to the next of kin on production of special power of attorney.

4

Punjab Govt TPM No. 5/8/87-ERTL-V/702 dated 11/6/1987

A mortgagee with possession who has done self cultivation shall be treated as a separate unit for grant of relief subject to ceiling of five acres.

5

Punjab Govt TPM No. 5/8/87-ERTL-V/Spl dated 17/6/1987

Holding of discreet enquiry regarding payment of relief to tenants where the entries in the Revenue Record are in the name of the landowner as self cultivation but the cultivation was actually done by the tenants.

6

Punjab Govt TPM No.5/8/87-ERTL-V/ dated 24/6/87

While holding local enquiry the enquiry officer should copt village headman, panches and Sarpanches and representatives of Kisan Sabha etc.

 

 


 


10/10/1988

GOVERNMENT OF PUNJAB

DEPARTMENT OF REVENUE

(ERTL BRANCH)

 

To

 

            1.         All the Commissioners of Divisions, in the State.

2.         All the Deputy Commissioners in the State.

3.         All the Sub-Divisional  Officers(Civil)/All Tehsildars in the State.

 

Memo No.5/ 108/88-ERTL.V /9737

Chandigarh, dated the l0th October, 1988.

 

Sub :    Policy Instructions regarding relief for persons affected by floods during the 1988 Monsoon season.

 

Introduction

 

As you are fully aware, the flash floods during September-October ,1988 have been unprecedented in Punjab's History of Natural Calamities, in terms of the scale of havoc that they have wrought in the state. The floods have resulted in marooning of a large number of villages on both sides of our principal rivers i.e. Ravi, Beas and Sutlej, forcing people to seek shelter on roof tops, trees and tops of embankments, etc. to save their lives. A large number of human beings and cattle have been washed away alongwith house-hold goods such as food stuffs, fodder stocks, clothing and other a articles. Besides, large villages, the in number of other torrential rains have caused heavy damage to standing and harvested crops, houses, fodder stocks and cattle, etc. Tubewells and farm machinery in the flood affected villages have been badly damaged. A very large number of katcha houses have collapsed or have been washed away and many pucca houses have also been badly damaged. Floods  have also resulted In large scale damage to public utilities, such as roads, irrigation channels, flood protection embankments, buildings etc.  While the detailed assessment of damage in various sectors may take some more time, on the basis of the available information, a detailed memorandum is being prepared for submission to the Government of India for seeking Central Assistance to the maximum possible extent.

2.         In the meanwhile certain decisions have been taken by the State Government to extend some immediate relief to the people in the flood affected areas. In the following paragraphs the policy regarding relief and procedure for carrying out proper assessment and disbursement etc. are spelt out.

 

1.         LOSS OF HUMAN LIFE

 

Even through the figures for loss of human lives reported to the State Control Room upto 9/10/1988 reflect a total of 616, the actual loss may be substantially higher. Government to extend some immediate relief to the people in the flood. In order to arrive at the correct figure for loss of human life, Deputy Commissioner may utilize the services of Headmaster of local Government schools carrying out a verification with the help of the voters lists of each village, in the presence of villager elders such as Lambardars, Sarpanches and Members Panchayats. The particulars of persons reported to be missing or dead in the wake of resent floods should be noted down a copy of the list sent both to the Sub Divisional Headquarters and Districts Headquarters. This exercise has to be carried out  more particularly for all the marooned village which had to face the full onslaught of the surging floods.

As regards the rate of relief, Government has decided to allow an ex-gratia grant to the next of kin of a deceased person, at the rate of Rs. 15,000/- per adult and Rs. 5,000/- per minor who has lost his life in the floods.

Efforts should be made to disburse the ex-gratia grants to the next of kin as early as possible, so that the families concerned are able to take some steps towards their rehabilitation.

 

II.         RELIEF FOR LOSS OF CATTLE AND OTHER ANIMALS

 

The floods have taken a very heavy toll of cattle and many farmers as well as agricultural labourers have been deprived of this valuable asset. Though the replacement cost of milch cattle is considerable higher, keeping in view paucity -of resources, it has been decided by the State Government to allow relief at a uniform scale of Rs.1,000/- per head of milch cattle lost in the floods. The same rate will also apply to loss of camels. As regards relief for loss of goat and sheep, the rate of relief is being raised from Rs. 100/- to Rs. 200/- per head. Assessment of cattle loss etc. should be carried out by gazetted officers with the help of the staff of the Animal Husbandry Department.While carrying out the assessment, village elders should be associated alongwith other interested community representative.

 

III.       RELIEF FOR HOUSE DAMAGE

 

In respect of house damage, it is clarified that the relief is admissible only for a residential house and can be paid for only ONE house per family even though a large number of houses belonging to that family may have been damaged. Sheds used for tethering cattle or storage of fodder straw, etc. are not eligible for getting house-damage relief. House damage relief will be admissible at the following scales: -

 

 (i)        Pucca House - Fully damaged                          Rs. 2,000/-

     Partially damaged                Rs. 1,000/-

 

(ii)       Katcha House -             Fully damaged              Rs. 1000/-

Partially damaged         Rs. 500/-

 

(iii)       Hut                               Fully damaged              Rs. 250/-

Partially damaged         Rs. 125/-

 

It is certified that in order to qualify for being categorized as partially damaged, there should be significant and visible damage such as collapse of a wall, portion of roof, settlement of foundations resulting in serious cracks etc., to the extent of 50r., overall damage. A fully damaged house would be one which would require to be fully re-constructed.

 

While carrying out the assessment through Gazetted Officers village elders should also be associated alongwith other interested community representatives.

 

IV        FODDER RELIEF

Floods in Ravi, Beas and Sutlej have washed away fodder stocks in practically all marooned and washed away villages. Likewise, floods in River Ghaggar and its tributaries also resulted in the washing away of fodder stocks in a number of villages. To meet the immediate needs of fodder In such villages, it has been decided that fodder grant should be allowed at the existing rate of Rs. 301- per month per cattle subject to a maximum of 8 heads of cattle per family, for a period of two months. For the villages which have become accessible the fodder grant may be paid in cash rather than in kind. The mode of payment “by cash” is explained in Para No. XIII Infra. In so far as villages which are still in-accessible or marooned, It has been decided that concentrated cattle feed at the scale of 2 Kg. per head of cattle per day should be provided free of cost till they continue to be marooned. Thereafter, such villages will be  entitled to, receive fodder relief at the normal rate of Rs. 301- per animal per month subject to a maximum of 8 heads of cattle per family.

 

Identification of marooned and other villages where fodder stocks have been washed away and where fodder grant is to be allowed is being left to the Deputy Commissioner. They should issue a certified list under their signatures for further preparation of village-wise lists, etc. by the officers put on this duty. In this case also the assessment should be made by the gazetted officers in the company of village elders and other community representatives who wish to be coopted.

 

V.        SPECIAL RELIEF FOR INHABITANTS OF MAROONED AND WASHED AWAY VILLAGES

As stated earlier, the recent floods have resulted in marooning/washing away of a very large number of villages which have had to face the full fury of floods. All the houses situated in these villages got flooded resulting in loss of household goods including foodstuffs, clothing and other articles. These inhabitants require special assistance for their rehabilitation in terms of supply of some basic requirements such as food, clothing and blankets. It has, therefore, been decided that for two months i.e. October and November, 1988 all such inhabitants may be provided the following items of relief free of cost :-

 

a)         for a family of 5 or more members, 2 bags of wheat of 95 Kgs. each alongwith a cash grant of Rs. 480 to cater to the food requirements the end of December ,1988. In  case the family wishes to get whole meal atta in place  of wheat, the equivalent quantity of atta should be supplied.

b)         15 meters of cloth per family of 5 members of more.

c)         2 blankets per family.

 

A family will be deemed to comprise to husband, wife, children, dependent parents and any other members wholly dependent on the head of the family. An adult married son having a separate kitchen and paying separate chullah tax will be reckoned as a separate family unit for purposes of this relief. In case the family comprises of less than 5 members, the relief is to be allowed at the rate of Rs. 90/- per member per month for 2 months. In such cases, the choice may be left to the Head of the family whether he wants to get the food grant wholly "in cash" or partly "in cash" and partly in kind. Similarly, the cloth allowance will be limited to 3 meters per member of the family. However, two blankets will be admissible for such families also.

 

In so far as the mode of distribution of wheat/atta in kind is concerned, in case the village has become accessible by road, permits should be issued on a specified godown/flour mill situated as close to the affected village as possible from where the permit-holder can obtain the supply of wheal/atta himself. Permit-holders should be encouraged to arrange transportation of wheat, etc. to the village on a community basis, as had been done during the relief operation in June-August, 1987.

 

The Deputy Commissioners should settle the details of food/ godowns / flour mills from which wheat/atta is to be provided in consultation with the concerned District food and Supplies Controllers.

 

As regards the supply of cloth, the Deputy Commissioners should arrange the required supply of cloth at a price not exceeding Rs.10/- per meter through Punjab State Handloom and Textile Corporation. As regards blankets, the Deputy Commissioners should arrange the required supplies through the Punjab State Handloom and Textile Corporation at a ceiling price not exceeding Rs. 80/- per blanket. The actual rate paid to the supplier should be as per the rate contract approved by the Controller of Stores for the current financial year or by the financial Commissioner, Revenue.

 

VI.       LAND REVENUE AND ABIANA

 

Government have decided to remit land revenue and abiana for the Kharif 1988 crop in all marooned and washed away villages. The remission will also be admissible in other villages in respect of farmers/ tenants who have suffered more than 50% damage to their crops. While deciding the eligibility of an individual farmer for remission of land revenue and abiana, his total holding in that village will be taken into consideration. For example, if a person owns 10 acres of land in a village out of which 4 acres have suffered 100% damage, he will not qualify for remission of land revenue and abiana, as his over-all percentage of damage for the purposes of this relief works out to only 40%.

 

VII.     COOPERATIVE LOANS

 

Government have decided that pending the conversion/re-scheduling of short term and medium term cooperative agricultural loans, recovery of such loans should be stayed in respect of farmers who have suffered more than 50% damage to their crops. For purposes of this concession, the percentage of damage will be calculated in the same manner as applicable to land revenue and abiana discussed in the preceding paragraph.

 

VIII.    ELECTRICITY BILLS

 

The recovery of electricity bills in respect of both domestic and agricultural tubewell connection has been stayed in respect of marooned villages as well as in respect of other individuals who have suffered more than 50% crop loss. Detailed instruction in this behalf will be issued by the Punjab State Electricity Board.

 
IX.       AGRICULTURAL WORKERS

 

It has been decided that landless agricultural workers in both marooned villages as well as other villages affected by heavy rains and floods, landless agricultural workers should be given priority in the matter of employment while undertaking repairs of public utilities by the concerned departments and undertaking repairs of community assets through N.R.E.P., R.L.E.G.P. In addition, such workers who are inhabitants of marooned or washed villages, will be entitled to special relief mentioned in para V above.

 

 
X.        SUPPLY OF FREE WHEAT SEED FOR RABI, 1988 CROP

 

Government have decided that free wheat grain for  seeds at the rate of 40 Kg. per acre should be distributed In respect of land holding not exceeding 5 acres, where the damage to the farmers' crop exceeds 50%  taking over his entire holding in the village. The free seed will be admissible only in respect of acreage sustaining more than 50% damage.

 

XI.       CROP DAMAGE RELIEF

 

Though the actual scales of relief for damage to crops are yet to be decided and will be communicated later on, the scheme of relief will be as under :-

 

1.         Relief will be admissible for a maximum of 5 acres of damaged crop per khatauni.If the khatauni has more than one co-sharer, the total relief admissible will be divided among the co-sharers in proportion to their shares.

 

2.         Within the ceiling of 5 acres, if for example, 3 acres have sustained damage between 76% to 100% and 2 acres have sustained damage between 51% to 75%, the relief payable will be worked out in accordance with the different scales allowed for different categories of damage.

3.         In case of land which is being cultivated by a tenant on chakota rent and chakota has already been paid for the Kharif, 1988 crop to the landlord, the relief admissible         will be paid entirely to the tenant.

 

In the case of a tenant who is obliged to pay batai,the relief admissible will be shared between the landlord and tenant in the ratio of 1/3:2/3.

 

4.         Sometimes, though the khasra girdawari shows that the land is under self-cultivation of the owners, in actual practice, a tenant is cultivating the land. In such cases, the officer should, at the time of preparing the assessment list, hold a local enquiry from cultivators of neighbouring fields and village elders in order to ascertain as to who is in actual   cultivation of the land. If It Is found that the land is being cultivated by  a tenant, the relief admissible should be paid to the tenant, etc. as per instructions contained in the preceding sub-paragraph 3.

 

5.         Where an unauthorised cultivator is under cultivating possession of Government land, relief should be allowed to him to the extent of 2/3rd of the relief admissible, leaving 1/3rd share undisbursed as it pertains to Government 's share as landlord. While disbursing the cultivators' share, any arrears of damage charges for unauthorised cultivation in the preceding years should be deducted.

 

6.         The percentage of damage has  to be worked out on field-to-field basis and no averaging is to be done for all the fields in the khatauni, taken together.  For example, if the khatauni has 10 acres of land out of which, 5 acres have sustained damage between 76% to 100% while the remaining 5 acres are left unaffected, relief will be provided upto the prescribed ceiling of 5 acres for all the 5 acres which have suffered 76% to 100% damage, at the scale applicable to this category of damage.

 
XII.     MODE OF ASSESSMENT

 

As has been clarified in the instructions issued vide Memo No. 7/39/88-ERTL.I/8395, dated 7:.8.1988 the assessment of damage and preparation of lists of the persons eligible fur receiving the relief should be undertaken through gazetted officers in the first instance itself, rather than leaving initial preparation to be done by village level revenue officials and thereafter getting the same verified by Supervisory Officers. 24 hours before the visit of the gazetted officer for assessment of loss, villagers should be informed by- proclamation (Mushtri Munadi) and a record to this effect got entered in the Roznamcha Waqiati of the Patwari. At the time of carrying out the assessment, village elders such as Lambardars, Sarpanch,Members of Panchayats should be coopted. any other community representatives who wish to assist in the assessment may be permitted to do so. Immediately after the assessment has been completed, an open village assembly should be convened and the assessment list read out in the assembly. Any objections which are raised regarding the correctness of the list should be verified at the spot by the assessing officer and the list finalised there and then. A certificate should be recorded on the assessment list by the gazetted officer concerned bearing also the signatures of the village elders who have been associated during the assessment.

However, in the case of assessment of crop damage, the Circle Revenue Officer may be entrusted with the work of assessment even if he is himself not a gazetted officer. However ,the same procedure of carrying out the assessment in the presence of the village elders will be applicable in the case of crop damage assessment also.

 

XIII.    DISBURSEMENT OF RELIEF

As already conveyed vide memo No. 5/8/87-ERTL.V/4985, dated 23rd May 1987 the disbursement of relief has to be carried out through Account Payees cheques to prevent and bungling during the disbursement of relief, and to avoid future complaints from the affected people that they did not receive the full amount which was due to them under the Government Policy. The practice of payment by account payee cheques which has been enforced since the relief operations during June-August,1987 has elicited very positive response from the people and Kisan Organizations. Several Deputy Commissioners in the effected districts has made excellent arrangements with the nationalised banks/cooperative banks to minimise the inconvenience to beneficiaries who were receiving relief in the shape of account payee cheques. Bank representatives were also present in the villages at the time when the cheques were paid out. They opened the accounts of such of the farmers who did not already have their account in any bank, in the village itself. The cheques were also got credited by the beneficiaries into the newly opened account in the village and the passbook showing credit entry of the amount was handed over to the beneficiaries there and then. By following this practice, the beneficiary was only required to go once to the bank and draw the amount standing in his account. On this occasion also the above practice should be adopted in all districts.

 

In so far as small amounts of upto Rs. 250 are concerned the disbursement may be allowed by the Deputy Commissineors by bearer cheques if a branch of a bank is available within a distance of 2 Kilometers from the village. However, if no such branch is available he may allow disbursement of such small amounts not exceeding Rs. 250/- in cash. Amounts less than Rs. 25/- should not be disbursed, as it is likely to create harassment to the beneficiaries than providing him any tangible relief.

Disbursement of relief should be undertaken by gazetted officers in all cases in open village assembly, which should be convened with prior notice of 24 hours given through public proclamation (Mushtri Munadi). A report of the proclamation should be entered in the Roznamcha Waqiati of the Patwari. The presence of village elders during disbursement should be ensured and disbursement registers should be got authenticated by village elders.

 

XIV.    SUPERVISION AND CHECKING

Sub Divisional Officers (Civil), Deputy Commissioners and Commissioners of Divisions should conduct intensive tours of the area in their jurisdiction to supervise the working of the Disbursement Teams. They should ensure that the instructions issued by the Government are meticulously followed.

 

XV.      DISPOSAL OF GRIEVANCES

           

The Deputy Commissioners/Sub Divisional Officers (Civil) should ensure that a proper record of complaints received about the assessment/disbursement is maintained and its regular monitoring is done. Weekly reports about the No. of complaints pending, No. of complaints received and disposed of, may be intimated to the Government. As for as possible, it should be ensured that such complaints are attended to without any delay and are not allowed to remain pending for more than a week.

 

XVI.    DISTRICT RELIEF COMMITTEES

 

You have already been requested to set up District level Disastrous Advisory Committees consisting of all Ex-MLAs belonging to the district and a representative each of the recognised political parties, namely  Congress (I), CP'I, CPI (M), Janta, Lok Dal, BJP and Shromani Akali Dal. You should convene regular meeting of the above  committees in your district and explain the details of the Government's relief policy to the members. Their suggestions should be invited and their assistance sought in the actual administration of the various relief measures. Minutes of such meetings should also be sent to the State headquarters for information. These committees should be kept informed about the number and nature of grievances and the action taken by the Administration in resolving them concerning flood relief.

 

XVII.   MONITORING

(i)         the Divisional Commissioners should monitoring the progress regularly in this respect and ensure that the time schedule is strictly followed.

 

(ii)        One of the Addl. Deputy Commissioners at Headquarters should be designated by the Deputy Commissioners as Nodal Officer for monitoring the progress of Disbursement of relief in the District and reporting the same to the Government and to the Divisional Commissioner every Monday. His name, designation, Telephone Nos. (both office and Residence) should be intimated to the Government.

 

XVIII.             AVOIDING OF MISTAKES POINTED OUT BY EARLIER AUDIT PARTIES

 

             Audit Parties sent by Accountant General, Punjab for conducting Audit of the disbursement of relief on account of Natural Calamities have generally pointed out the following type of objections :-

 

i)          While disbursing of relief, 1and ceiling imposed by Govt. is not strictly followed leading to excess payment.

ii)                   Assessment lists are not properly maintained.

iii)         Registers regarding account of disbursement accounts are not properly maintained.

iv)        Disbursement certificates in respect of relief disbursed are not sent promptly to Accountant General (Audit).

v)         Audited and certified figures of expenditure are not sent in time, resulting in delay in the reconciliation of accounts.

 

The Deputy Commissioners should that the ensure assessment record is properly maintained and is made available to whenever asked for. They  should also ensure that the audit objections pointed out above and also those indicated in the earlier audit notes are not repeated.

 

Apart from the supervision by Sub Divisional Officers (Civil), Deputy Commissioners and Divisional Commissioners, the following Head-quarter Officers have also been deputed to carry out the required touring the districts assigned to them Deputy for help and coordination vis-a-vis the Commissioners the regarding the relief operations, Government Instructions on the subject and bringing any difficulties being experienced by them to the notice of the State Government for remedial action:

1.                  Shri S.R.Bunger, IAS, Special Secretary,          Ropar, Patiala

Relief & Resettlement.                                      Sangrur and Bhatinda.

 

2.                  S.Pritam Singh, IAS,                                         Ludhiana, Faridkot

Director, Consolidation & Land                        and Ferozepur

Acquisition, Punjab.

 

3.                  Shri V.I.K.Sharma, IAS, Director,                    Jalandhar, Kapurthala

Land Records, Punjab, Jalandhar.                     and Hoshiarpur

 

4.         Sh. Joginder Pal Singh Puri                               Gurdaspur & Amritsar

                        Director, Relief & Resettlement

 

You are requested to implement the foregoing instructions in letter and spirit and ensure proper compliance with these instructions by all officers put on Flood Relief Duty. This may please be attended to on Top-Priority basis.

 

Sd/- TEJENDER KHANNA

Financial Commissioner, Revenue,  Punjab, Chandigarh.


 


 

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